Academic Office Administrator: Dual-Dept

Position: Academic Office Administrator: Dual-Dept Support

Office Associate

Please see Special Instructions for more details.

Application review will begin May 18, 2026 and continue until a hire is made.

The University of Nebraska at Omaha is an Equal Opportunity Employer, committed to preventing and eliminating discrimination against employees and prospective employees based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation. The University does not condone or tolerate discrimination. In support of this policy, the University has implemented employment programs to recruit, employ, and promote qualified individuals based solely on their knowledge, skills, abilities and talents.

These factors, along with our commitment to recruit, assess and select all candidates/employees using job-related criteria, ensure fairness, equal evaluation, and treatment in our selection decisions and processes.
EEO Statement

The University of Nebraska does not discriminate based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation in its education programs or activities, including admissions and employment. The University prohibits any form of retaliation taken against anyone for reporting discrimination, harassment, or retaliation for otherwise engaging in protected activity.

Read the full statement.
Job Title

Office Associate
Job Grade

AB13H
Division

Academic Affairs
College/Dept

College of Education, Health and Human Sciences
Department

Teacher Education
Requisition Number

FTE (full-time equivalency)

100%
Work Schedule

M-F 8-5 / varies
Remote/Telecommuting

No remote/telecommute opportunity
Appointment Term

12-12/12 months
Inclement Weather Policy

No
Pay Information

commensurate with experience
Pay Schedule

Hourly
FLSA Designation

Non-Exempt
Position Summary

The Office Associate is a critical staff position that serves as the primary administrative and fiscal support for both Educational Leadership and Teacher Education, enabling faculty to effectively carry out teaching, research, clinical, and service responsibilities. This role oversees daily operations across two departments, including departmental budgets, purchasing, human resources processes, faculty travel, UNO Courseleaf & Canvas that are essential to the academic mission.

The College of Education, Health, and Human Sciences at the University of Nebraska at Omaha invites applications for an office associate to provide complex and responsible administrative support to across two departments (Teacher Education and Educational Leadership). This position requires independent judgment; ability to prepare documents with minimal instruction; make decisions based on broad general guidelines related to day to day operations;

maintain and monitor department purchasing, personnel and student payroll records; coordinating travel, and TED / EDL department events, provide backup across CEHHS departments and other responsibilities as assigned.
Job Duties Administrative Support

Provide administrative support for 20 TED / EDL faculty members and 2 instructional coaches who teach traditional and distance education courses: issue permits, triage questions and create reporting documents as needed. Act as liaison with faculty, students, and other colleagues and departments; and produce faculty schedule of courses, maintain office hours for department. Work closely with department Chair(s) to process contracts and payroll documents for PT Adjunct faculty, fall, spring, summer, process new hire Adjuncts.

Percentage Of Time: 30%
Textbooks & Department Purchasing

Coordinate textbook orders, student packets, and desk copy orders for traditional and distance education courses. Order and maintain inventory of departmental supplies; complete purchase requests as needed for supplies from outside vendors. Manage department purchasing, assess impacts on departmental budgets, report out to Chairs.

Percentage Of Time: 20%
Student Resource & Maintain Student Databases

Manage student…