Accountant (QuickBooks & Accounts Payable) – Remote - Contract to Hire

Accountant (QuickBooks & Accounts Payable) – Healthcare / Pain Management

Mission

To ensure accurate and organized financial operations for a growing pain management company by managing invoices, maintaining financial records, reconciling accounts, and supporting financial compliance across multiple medical and management entities.

Outcomes (What Success Looks Like)

Within the first 90 days, the Accountant will:

Accurate Invoice Processing

Process and verify 100% of vendor invoices in QuickBooks with correct vendor, invoice number, account classification, and payment terms.

Healthcare Vendor Management

Maintain organized records for medical vendors (pharmaceuticals, medical supplies, utilities, consulting services) including W-9 documentation and payment details.

Financial Reconciliation

Ensure financial transactions reconcile with the general ledger and identify discrepancies promptly.

Accounts Payable Workflow Efficiency

Manage recurring and non-recurring invoices while maintaining accurate payment records and supporting documentation.

Financial Record Organization

Maintain a structured digital filing system for invoices, payments, and vendor documentation within the company’s finance folders.

Compliance & Documentation Accuracy

Ensure all financial documentation is complete, organized, and audit-ready for internal review.

Key Responsibilities

Record invoices and financial transactions using QuickBooks.

Verify invoices against vendor documentation and supporting records.

Process medical vendor invoices (pharmaceuticals, equipment suppliers, utilities, consulting services).

Track charges, refunds, and account balances.

Reconcile financial records with the general ledger.

Maintain vendor records including W-9 forms and payment terms.

Process recurring expenses such as rent, utilities, HOA fees, and consulting services.

Prepare documentation for check payments, ACH payments, and cash transactions.

Organize financial records and documentation using Dropbox or cloud-based file systems.

Assist with financial reporting and bookkeeping tasks.

Competencies (WHO You Are)

Detail-Oriented

You maintain high accuracy when processing financial transactions.

Process-Driven

You follow structured accounting workflows and maintain organized documentation.

Reliable & Accountable

You take ownership of financial accuracy and deadlines.

Analytical

You can identify discrepancies and resolve accounting issues quickly.

Technology-Savvy

You are comfortable working with accounting systems and spreadsheets.

Required Skills

QuickBooks experience

Accounts Payable or bookkeeping experience

Strong Excel / spreadsheet skills

Experience processing vendor invoices

Strong financial documentation and organization skills

Experience with cloud document systems (Dropbox or similar)

Preferred Experience

Experience working with medical or healthcare companies

Experience with multi-entity accounting

Familiarity with medical vendors, pharmaceutical suppliers, or medical billing environments

Background in accounting, finance, or bookkeeping

Work Details

Remote Position

Contract position via Upwork

Long-term opportunity for the right candidate

Flexible working hours with consistent workflow

How to Apply

Please include the following in your application:

Your QuickBooks experience and accounting responsibilities.

Your experience handling accounts payable or vendor invoices.

Any experience working with medical or healthcare companies.

Start your application with the word “PRECISION” so we know you read this post carefully.

⭐ We are looking for a detail-oriented accountant who can maintain accurate financial records and support the financial operations of a growing medical organization.

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