Accounting / HR Virtual Assistant (REMOTE)

About the Role

This role combines accounting coordination, administrative support, and culture-focused responsibilities. The majority of the role will support accounting and operational processes, with additional responsibilities focused on employee engagement and internal culture initiatives.

Primary Areas of Focus

Accounting & Administrative Coordination (approximately 75–85% of role)

HR & Culture Support (approximately 15–25% of role)

What You’ll Be Doing

Accounting & Administrative Coordination

Support billing, invoicing, and project-related administrative processes

Maintain organized digital records, compliance documentation, and tracking systems

Coordinate collection and follow-up of vendor and subcontractor documentation

Track and organize receipts, invoices, and project files

Prepare recurring reports and billing support documentation

Help maintain operational spreadsheets and accounting-related records

HR & Culture Support

Support employee engagement and culture initiatives

Assist with internal communications and employee recognition efforts

Research and coordinate company events and team activities

Help organize event logistics, RSVPs, and related planning materials

What We’re Looking For

Strong organizational skills and attention to detail

Ability to manage recurring processes and follow-through consistently

Comfortable coordinating follow-ups with internal and external partners

Self-directed and reliable while working remotely

Strong written communication skills

Proficiency with spreadsheets and cloud-based systems

Experience with QuickBooks, Slack, Egnyte, or similar platforms preferred

Previous experience in accounting support, bookkeeping, administrative coordination, virtual assistance, or operations support preferred

This Role Could Be a Great Fit If You…

Enjoy creating structure and organization

Like balancing operational work with people-focused responsibilities

Take initiative and proactively solve problems

Appreciate a collaborative, low-drama work environment

Take pride in helping teams operate smoothly and efficiently