Accounts Payable (AP) Implementation Specialist

Full-Time W2 | Remote (U.S.) | $50,000–65,000 + Benefits 

At Breakwater Accounting + Advisory, we help nonprofits and small businesses understand their numbers, improve operations, and grow with confidence. We are a woman-led, technology-forward accounting and advisory firm recognized as a Top Workplace by the Delaware News Journal for four consecutive years and named to the Inc. 5000 list of fastest-growing companies. 

We are seeking an Accounts Payable Implementation Specialist to help build and scale our AP service line. This role is ideal for someone who enjoys solving operational puzzles, improving systems, and creating efficient workflows.

You’ll lead AP onboarding and implementation for new clients by configuring systems, designing workflows, troubleshooting integrations, documenting procedures, and ensuring smooth transitions to ongoing operations teams.

This is a foundational role with significant growth potential as the department expands.

What You’ll Do

AP Workflow Design & Implementation

Build and document scalable, repeatable AP workflows for client accounts

Create standardized procedures to ensure consistency across engagements

Configure and test AP systems, automations, and integrations

Identify workflow gaps and recommend process improvements

Client Onboarding & Systems Setup

Lead AP setup for new client engagements

Configure platforms such as QuickBooks Online, Xero, Bill.com, and Ramp

Map charts of accounts and validate data flow accuracy

Run initial AP cycles to test workflows before handoff to operations teams

Create training documentation and support smooth client transitions

Troubleshooting & Process Improvement

Resolve sync issues and workflow errors across multiple systems

Improve efficiency, accuracy, and scalability of AP operations

Research and recommend new technology solutions and best practices

Growth & Leadership

Help establish best practices for a growing department

Operate independently while collaborating cross-functionally

Contribute to the future development of the AP service line

What You Bring

3+ years of bookkeeping, AP, or accounting experience supporting small businesses and/or nonprofits

Experience managing multiple client accounts or workflows simultaneously

Hands-on experience with some or most of the following:

QuickBooks Online

Xero

Bill.com

Ramp

Strong process orientation and attention to detail

Ability to troubleshoot systems and think critically about workflows

Comfort learning and implementing new software platforms

Strong organization and time management skills

Self-starter mindset with the ability to work independently in a remote environment 

Why Join Breakwater:

Opportunity to help build a new service line from the ground up

Advisory-focused environment where your ideas matter

Fully remote work environment

Collaborative, low-ego team culture

Technology-forward approach to accounting operations

Five weeks PTO plus holidays

Full benefits package + 401(k) match

Clear growth opportunities as the department expands

Breakwater Accounting + Advisory provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.