Accounts Payable Clerk

Description

About the Company

Nao Medical is a rapidly growing multispecialty, multi-site, and AI-infused healthcare practice dedicated to providing exceptional and affordable care. We operate across five core service lines: primary care, urgent care, occupational health, mental health, and nutrition. Our AI-first operating model powers proprietary technology that enhances clinician workflows and improves patient care. With continued growth and national expansion ahead, we are building a strong, execution-focused finance team to support our operations.

Position Overview:

We are seeking a highly organized and detail-oriented Accounts Payable (A/P) Clerk to support the day-to-day vendor payment and expense processing functions of Nao Medical. This role is responsible for ensuring accurate, timely, and well-documented payment processing across multiple clinic locations.

The ideal candidate is process-driven, dependable, and comfortable handling high-volume invoice processing in a fast-paced, multi-site healthcare environment. This is an execution-focused role that requires accuracy, consistency, and strong follow-through.

Why Join Nao Medical

• Hands-On Impact: Play a critical role in keeping the company’s financial foundation strong and reliable

  Execution-Focused Role: Emphasis on doing, owning, and improving day-to-day accounting processes

  Growth Exposure: Gain experience supporting a multi-site healthcare organization with national expansion plans

  Supportive Environment: Work closely with leadership in a collaborative, non-hierarchical culture

Primary Responsibilities

Accounts Payable Operations

• Process high-volume vendor invoices accurately and in a timely manner

  Match invoices with purchase orders, contracts, and approvals

  Prepare and schedule payments via check, ACH, or other electronic methods

  Ensure proper coding of invoices to general ledger accounts and cost centers

  Maintain organized and complete vendor files and documentation

Vendor & Internal Coordination

• Communicate with vendors regarding billing inquiries and discrepancies

  Resolve invoice issues in coordination with clinic managers and department heads

  Track recurring expenses and ensure timely payments to avoid service interruptions

  Maintain updated vendor records, including W-9 forms and payment details

Reconciliation & Reporting Support

• Assist with monthly accounts payable reconciliations

  Support month-end close by ensuring all invoices are recorded accurately

  Generate A/P aging reports and assist with tracking outstanding liabilities

  Support audit preparation by organizing documentation and payment records

Job Requirements

Education:

Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred

Relevant accounting coursework or bookkeeping certification is a plus

Experience and Qualifications:

1 to 3 years of experience in accounts payable, bookkeeping, or accounting support

Strong understanding of invoice processing, expense coding, and vendor payments

Experience using QuickBooks or similar accounting software

High attention to detail and strong data entry accuracy

Ability to manage multiple invoices and deadlines efficiently

Organized, process-oriented, and highly dependable

Comfortable working independently in a remote environment

Strong written and verbal communication skills

Experience in healthcare or multi-location organizations is a plus but not required

Schedule Requirements:

Ability to work Eastern Time hours, 8:00 AM to 5:00 PM, Monday through Friday, including holidays

Technical Requirements:

Reliable wired internet connection (100 Mbps minimum).

Computer/laptop with Intel Core i5 or Ryzen 5 processor, 8GB RAM minimum, and 128GB free storage.

Dual-screen setup preferred for enhanced productivity.

Operating system: Windows 10 or macOS (latest version).

Clear webcam (1080p or higher resolution) and microphone for communication.

Backup systems for electricity and internet outages.

Benefits:

Competitive Compensation Package: Attractive base salary with performance-based incentives

Professional Development: Opportunities for continued education, training, and certifications

Paid Time Off (PTO)

At Nao Medical, we're revolutionizing healthcare by blending cutting-edge technology with heartfelt, personalized care. Over the past 13 years, we've proudly served more than a million New Yorkers at our various locations. 

Our mission is simple: provide accessible, quality care tailored to each patient's needs through our multi-specialty practice. We're breaking down barriers, championing health equity, and delivering value-based care to create healthier communities. 

Experience the Nao Medical difference. Join us in transforming healthcare, Nao!

Requirements

Education:

Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred

Relevant accounting coursework or bookkeeping certification is a plus

Experience and Qualifications:

1 to 3 years of experience in accounts payable, bookkeeping, or accounting support

Strong understanding of invoice processing, expense coding, and vendor payments

Experience using QuickBooks or similar accounting software

High attention to detail and strong data entry accuracy

Ability to manage multiple invoices and deadlines efficiently

Organized, process-oriented, and highly dependable

Comfortable working independently in a remote environment

Strong written and verbal communication skills

Experience in healthcare or multi-location organizations is a plus but not required

Schedule Requirements:

Ability to work Eastern Time hours, 8:00 AM to 5:00 PM, Monday through Friday, including holidays