Accounts Receivable Associate (Contract)

Schellman is a Top 50 CPA firm and a leading provider of attestation and compliance services. Our professional services focus on security and privacy audits, assessments, and certifications.  Schellman has become one of the largest cybersecurity assessment firms in the United States without providing any traditional accounting services.  We are an accredited multi-framework ISO Certification Body for security, privacy, business continuity, and quality; a globally licensed PCI Qualified Security Assessor and a top provider to clients serving the federal DoD space as a leading FedRAMP 3PAO and the first assessment firm authorized as a CMMC C3PAO. Our specialty and expertise remain in providing best in class Cybersecurity and IT Audits and Attestations. Our culture, approach with clients, and dedication to our values has led us to consistently be a Great Places to Work certified company and rated as a Best Firms to Work For by Accounting Today and a Glassdoor Best Places to Work.

We deeply appreciate our employees, as shown by our first core value – People Come First. This is demonstrated in our culture, benefits, and how we handle business. Come see what makes Schellman special!

​JOB SUMMARY  

The Accounts Receivable Associate is a temporary contract role and is responsible for billing, collections, assisting with daily accounting processes, and month-end close procedures. This position provides financial support to all departments across the Company. This position reports to the VP, Corporate Controller.   

We are open on location, as this is remote-based, but require the candidate to be located in the US Central Time Zone or Eastern Time Zone. 

Essential functions:  

Process daily billings and ensure invoices are appropriately posted and delivered to customers. Resolves highly complex and sensitive service-related billing issues.  

Work cross-functionally to review customer contracts and ensure proper billing set-up adhering to underlying system requirements and policy standards 

Proactively manages all aspects of customer collections 

Processes customer payments and payment application to customer accounts 

Responds to all forms of inquiries from internal and external customers pertaining to invoices, customer payments, discrepancies and contract clarification requests 

Accountable for assigned month-end closing activities such as preparation of journal entries and account reconciliations   

Assists with financial audit activities 

Performs quality assurance activities to review the accuracy of bills   

Work closely with the finance team to help improve overall processes, drive process efficiencies and improve/monitor internal controls for tasks within billing and collections 

Process cash activity in ERP system, including manual bank reconciliations 

Serves as backup on accounts payable activity, including coding supplier invoices, processing settlement runs, and maintaining supplier accounts 

Assist with other duties and special projects as needed  

Serves as backup for various accounting functions

Resolves issues arising from actions or events involving administrative functions. 

Responds, in a timely manner, to all forms of inquiries from internal and external customers. 

Knowledge, Skills, and Abilities: 

Understanding of best practices for accounts receivable, US GAAP, general ledger and account reconciliations 

Judgment to plan, prioritize and accomplish goals. Ability to think ahead and be proactive. Able to manage multiple concurrent projects.  

Meets commitments, works independently, accepts accountability, handles change, sets personal standards and stays focused under pressure 

Communicates effectively both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills  

Tackles problems and takes independent action, seeks out new responsibilities, acts on opportunities, generates new ideas, practices self-development  

Deals with others in a straightforward and honest manner, is accountable for actions, supports Company values, and conveys good news and bad  

Meets all team and individual deadlines and responsibilities, listens to others and values options, helps meet goals and promotes a team atmosphere   

Ability to adapt approach to the situation, work through conflicts, gain trust and persuasively influence outcomes    

Ability to problem solve, take ownership of workstream tasks, and deliver results 

Maintains extreme confidentiality, both internally and externally, with all matters 

Seeks to understand problems thoroughly before implementing solutions. Asks questions to clarify requirements when ambiguities are present. 

Adapts to new environments and changing requirements. Pivots quickly as needed. When coached, responds to need & seeks info from other sources. 

Shows commitment and dedication to shrink learning curve  

Implements process improvements to increase efficiency and reduce errors, including but not limited to, automating manual processes to reduce processing time 

Flexibility to work overtime during busy times 

Education, Work Experience and Certifications 

Preferred: Associate's/Bachelor’s degree in Accounting, Finance, business management, or other relevant subject area - OR - equivalent years of experience directly related to the duties and responsibilities specified required 

2 or more years of direct accounts receivable experience required – Billing, Collections, Customer Cash Applications 

Knowledge of US GAAP, auditing and accounting principles, standards and practices  

Advanced proficiency with Microsoft Excel required 

Workday Financials Experience a plus 

Experience with 3rd party billing portals (i.e. Ariba, Coupa) a plus 

Experience with a professional services organization a plus 

Experience with private equity backed organization a plus 

Experience with a middle market organization preferred

Schellman is an equal opportunity employer (EOE) and strongly supports diversity in the workplace; therefore, providing equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law. Schellman uses E-Verify in our hiring process.
 
At Schellman, we strive to provide a flexible and balanced environment and therefore offer the opportunity to work remotely, unless otherwise stated in the job requirements. Connecting, collaborating and continuous education are also highly valued and therefore we require some travel annually for our Internal Service Delivery roles, which can include in-person training, team meet-ups, and strategy meetings.

Service Delivery team members will also be required to travel based on business and client needs.