Accounts Receivable & Payable Specialist

This is a remote position.

Our client is looking for an Accounts Receivable & Payable Specialist to support the daily financial operations of their organization. This role plays a key part in managing invoicing, payment processing, and financial recordkeeping while ensuring accuracy and efficiency across the company’s accounting workflows. The position offers the opportunity to collaborate closely with a small finance team while contributing directly to the reliability and organization of the company’s financial processes.

The company operates within the manufacturing industry and has built a strong reputation over several decades by delivering consistent products and maintaining long-standing relationships with clients and partners.

This is a fully remote, detail-oriented accounting role where the selected candidate will oversee both accounts receivable and accounts payable activities while working within the company’s ERP system through a virtual desktop environment. The position requires someone comfortable with structured financial workflows, strong organizational skills, and the ability to manage multiple priorities while maintaining accuracy.

Responsibilities

• Generate and send customer invoices through the company’s ERP system

• Accurately apply incoming payments including ACH, wire transfers, checks, and credit card payments

• Monitor accounts receivable aging reports and follow up on outstanding balances

• Communicate with customers regarding invoice status and payment timelines via email

• Process credit memos and assist with account reconciliation tasks

• Collaborate with Sales and Project Management teams to maintain accurate customer accounts

• Enter vendor invoices into the ERP system while ensuring accuracy and completeness

• Match vendor invoices with purchase orders and packing documentation

• Prepare weekly payment runs including checks and ACH payments for internal approval

• Maintain organized records of vendor information, invoices, and payment histories

• Communicate with vendors to resolve billing discrepancies or questions

• Perform daily transaction entry and bookkeeping tasks within the ERP system

• Assist with month-end close activities and reconciliation processes

• Support bank and credit card reconciliations

• Maintain accurate financial records that are organized and ready for auditing

• Remain available during Eastern Time business hours through Microsoft Teams

• Provide proactive updates regarding financial items, open issues, or discrepancies

• Identify potential financial discrepancies early and escalate them when necessary

• Coordinate with internal teams such as Sales and Operations when financial clarification is needed

Requirements

Associate’s or Bachelor’s degree in Accounting, Finance, or a related field

• Minimum of 5 years of experience in accounts receivable, accounts payable, bookkeeping, or similar accounting roles

• Experience working with ERP systems, preferably Sage 300

• Strong proficiency in Microsoft Excel including formulas, pivot tables, and data organization

• Professional-level English communication skills, both written and verbal

• Reliable internet connection and a personal computer capable of supporting virtual desktop sessions

Qualifications

• Experience using Sage 300 is strongly preferred

• Experience with other Sage systems such as Sage 50, Sage 100, or Sage Intacct is valuable

• Familiarity with ERP systems such as NetSuite, SAP Business One, or QuickBooks Enterprise may also be considered

• Strong organizational skills and attention to detail

• Ability to manage structured financial workflows independently

• Comfortable working remotely in a collaborative environment

• Ability to handle confidential financial information with discretion

Benefits

Full-time position

• 100% remote work environment

• Long-term role with a well-established U.S. company

• Opportunity to join the team during a period of operational modernization

• Collaborative work environment where contributions have a direct impact

• Opportunity to take ownership of important accounting processes

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