Admin Assistant II

This is an onsite position, 5 days a week.Job Duties:

Training events, conference events, meetings, Calendaring primarily for Sam some for team. A lot of support work for activities work on, projects, and team meetings. Large group of people. Stocking office supplies, Coffee, paper, notebooks, PowerPoint editing, 5-6 people but work with cross-functional team.Behavior Preferences:

Actively looking to acquire new skills, not a typical admin role and be flexible with different job tasks and can pick up on technology and quick to pick up. SharePoint, PowerPoint, Excel. They have a natural curiosity. Good work ethic, eager to learn and grow. Someone productive, attention to detail. Large work experience not necessary, but must meet the above characteristics.Admin Level II

We provide a vast array of opportunities for an individual looking for an organization with whom they can flourish and develop their careers in a variety of directions. In addition to a beautiful environment and a positive corporate employee culture where contingent staff are embraced as an integral part of their staffing to meet their business objectives, here are just a few of the perks you can look forward to enjoying once you have been offered and accepted a contingent position with us:

• Various technology and training available for anyone looking to expand and improve their current skill levels


• Leadership support to drive your career into areas of interest to meet your passion and career goals


• Flexible schedules in many cases, dependent on specific team


• Collaborative team environment, creating a positive experience for those working here


• Inter-campus shuttles to get you from building to building with on-demand service to allow you to make the most of your workday


• Complimentary shuttle service from the Metro to the campus (depending on the region/campus)


• Complimentary coffee service throughout locations (depending on the region/campus).

Key Responsibilities include, but are not limited to, the following:

• Provides general administrative support. May provide back-up support to higher-level management, as needed.


• Responsible for compliance with applicable Corporate and Divisional policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).


• Interacts with high-level executives and handles confidential or business-sensitive information.


• May include some support for tracking budget expenditures.


• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.


• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel and Expense website and employee performance management systems (as applicable).


• Coordinates new employee office set-ups and onboarding.


• May train/coordinate work for new administrative assistants.

Responsible for all administrative functions for VP of Legal Operations such as:

• Answering phones


• Calendar management, proactively solving conflicts


• Handling Teams/Zoom and general TelePresence setups and acting as liaison for remote access issues


• Scheduling travel and processing expense reports


• Managing correspondence and scheduling couriers as well as preparing FedEx labels and managing shipments


• Ordering office supplies


• Processing invoices


• Meeting/event planning and catering


• Creating or modifying business documents


• Preparing presentations from source materials


• Preparing binders and other large copy requests


• Requesting publications/articles


• Onboarding various contracted vendors


• Operates with general instruction and some supervision.


• Safeguard's the client's confidential information.

Leadership and Interpersonal Skills:

• Fully understands assigned tasks and any associated expectations.


• Asks for clarification, as needed.


• Understands deadlines and deliverables; communicates obstacles that prevent completion of deadlines; provides status updates prior to deadlines.


• Demonstrates strong problem-solving skills.


• Accountable and responsible for actions/mistakes.


• Challenges the team to always do better.


• Prioritizes own work, balancing multiple requests for assistance.


• Establishes good working relationships with client areas.


• Builds rapport and trust with others; possesses good listening skills.

Requirements:

• Some college preferred.


• Experience working in pharmaceutical company or CRO strongly preferred.


• 3+ years previous admin experience supporting executives.


• Must have intermediate-to-advanced knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus and understanding of business processes and requirements.


• “Make it happen” spirit and attitude as well as persistence.


• Learns fast, grasps the “essence,” and can change course quickly, where needed.

The benefits that you are eligible for with Collins Consulting, Inc:

• 401(k)


• Medical, Dental and Vision Insurance


• Term Life Insurance


• Accidental Death and Dismemberment


• Long Term Disability

Apply for the job now!

Apply for this job