Administration Assistant | Construction/Engineering Industry | AU Client

Set-up and Location: WFH
Work Schedule: 9:00AM to 6:00PM (QLD) | 7:00AM to 4:00PM (PH)
Employment Type: Full-time

Ready to do work that actually excites you?

Reporting to: Office Manager

Maintain accurate distributed documentation database

Providing administration support to the team and director

Strive to achieve Key Strategic Goals

What You'll Do:
You'll be the kind of person who:

Collate and distribute fee proposals

Record in database all outgoing reports, drawing and quotation queries

Prepare office procedures

Assist the Admin Team with daily administration task

Assist with preparation of word templates

Coordinate own workload to ensure that set deadlines are met

Provide administration support to the team including collation of reports, correspondence and preparation of process to lodge with local authorities

Prepare request letters/emails for quotation

Manage and maintain Insightly and Replicon up-to-date

Manage the filing system and archive system

Actively identify and develop processes to streamline the administration of the business

Seek feedback from clients

Key Strategic Goals

Support the team in the development and delivery of professional and timely reports/designs to clients

Maximise administrative efficiency through the development and implementation of strengthened quality processes

Requirements
What You Bring:
We're looking for someone who:

Criteria 1 - Skills/Knowledge:

Excellent interpersonal, oral and written communication skills, including a confident and articulate telephone manner; and

Accuracy and attention to detail.

Criteria 2 - Experience:

Significant administration experience;

Demonstrate proven administration skills in a high volume environment;

Ability to prioritise, demonstrate initiative and take a proactive and flexible approach to tasks;

Proven ability to navigate in systems - including Excel, Word; and

Work under limited direction with good people management skills and an eye for detail.

Criteria 3 - Attributes:

Desire to be part of a diverse and highly efficient team;

High level of initiative and strong organisational skills; and

Have a high level of professional ethics and the ability to deal with sensitive matters confidentially, tactfully and diplomatically.

Benefits
Why You’ll Love Working Here

HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)

Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)

Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!

Let’s Talk
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If you’re thinking “this sounds like me”—it probably is. Click apply. We can’t wait to meet you