Administrative Assistant

Ramos Consulting Services, Inc. is a fast-growing engineering and construction management firm based in California, seeking a motivated Administrative Assistant to support Home Office operations. The role involves managing communications, administrative coordination, and internal tracking efforts, providing significant exposure to various business functions.

Responsibilities

• Serve as the primary front desk and Home Office administrative support contact
• Answer, screen, and route incoming phone calls and emails while conducting frequent follow-ups
• Track, follow up on, and collect employee timesheets and required payroll documentation
• Maintain accurate logs and records related to timesheets, compliance, and internal reporting
• Support recruiting efforts, including interview coordination, candidate communication, and onboarding documentation
• Assist with onboarding and offboarding processes, including new hire paperwork and orientation coordination
• Provide administrative support related to payroll processing and data tracking
• Assist with fleet management coordination, including vehicle assignments, tracking, and documentation
• Support general office operations, including mail handling, deliveries, and office coordination
• Schedule meetings and coordinate calendars for Home Office staff
• Prepare, format, and distribute internal correspondence and administrative reports
• Maintain organized electronic and physical filing systems
• Order and track office supplies and coordinate office equipment needs
• Support a professional, efficient, and organized Home Office environment while adhering to company policies and procedures

Skills

• 1+ years of experience in an administrative, office support, or coordinator role
• Strong phone presence with the ability to conduct frequent follow-ups and coordination
• Excellent organizational skills with strong attention to detail and follow-through
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Professional demeanor with strong customer service and interpersonal skills
• Interest in learning and growing within recruiting, payroll, operations, or office management
• Ability to work independently while supporting a team-based Home Office environment
• Experience in engineering, construction, or professional services environments is a plus

Benefits

• Coverage related to medical, dental, vision, disability, and life
• Retirement savings
• Paid sick leave
• Paid vacation time

Company Overview