Administrative Assistant

AllianceBernstein is a global investment-management firm providing industry-leading research and investment solutions. The Administrative Assistant will partner with financial advisors to support client needs, enhance productivity, and manage various administrative tasks.

Responsibilities

• Ensure advisors are prepared for client and prospect meetings, including creating and preparing presentations, meeting materials, and reports
• Demonstrate a hospitality mindset in setting up and arranging on-site client meetings
• Effectively manage advisors’ calendars, including scheduling and maintaining meetings, while considering preferences and needs
• Serve as primary point of escalation for client inquiries and administrative requests
• Proactively communicate with advisors to understand priorities and keep them up to date on changes and developments that impact their practice and clients
• Build strong relationships with clients and their professionals, responding to their needs with urgency and willingness to go above and beyond expectations
• Collaborate with other administrative assistants, coordinators, associates, management, and internal business partners to complete tasks, find solutions, and support business goals
• Participate in event coordination for the office with responsibilities including attending strategy calls, attendee outreach, and event logistics
• Take ownership of tasks related to general office maintenance, including ordering supplies and facilities management
• General administrative duties including writing correspondence, answering phones, database maintenance, expense management oversight and organizing travel plans
• Answer internal and external telephone calls within your team and while covering the reception desk
• Manage data entry, tracking and coordination for team facing initiatives
• As tasks are mastered, duties may be supplemented with other projects of increasing responsibility to further enhance business development and client servicing efforts

Skills

• 1+ year(s) of administrative or executive support experience in a corporate or professional setting
• Ability to independently prioritize and execute multiple complex tasks and projects in a fast-paced, deadline-oriented environment
• Outstanding verbal and written communication skills to deliver distinctive client service
• Strong time management and organizational skills
• Individuals who are client-focused and have a high attention to detail
• Accomplished team players who thrive in a rigorous and challenging environment
• Strong proficiency in Microsoft Office is required
• Experience with Salesforce preferred

Benefits

• Retirement plans with matching employer contribution and no fees on core investments
• A holistic employee benefit package to support your and your family’s health and wellness
• Flexible time off
• Hybrid work model
• Mentoring Programs
• Health insurance coverage
• An employee wellness program
• Life and disability insurance
• A retirement savings plan
• Paid holidays
• Sick and vacation time off

Company Overview

Company H1B Sponsorship