Administrative Assistant

Position Summary:

The Administrative Assistant provides high-level administrative support to ensure efficient operation of the office. This role involves a wide range of tasks including managing schedules, organizing meetings, preparing reports, and handling information requests. The ideal candidate is organised, detail-oriented, and able to multitask in a fast-paced environment.

Key Responsibilities:

• Greet visitors and handle incoming phone calls and emails professionally

  Schedule and coordinate meetings, appointments, and travel arrangements

  Maintain filing systems (physical and electronic)

  Prepare and edit correspondence, reports, and presentations

  Order office supplies and manage inventory

  Assist in onboarding new employees and coordinating internal communications

  Handle confidential information with integrity and discretion

  Perform basic bookkeeping tasks or work with accounting software (if required)

  Support team members and executives with various administrative tasks

  Manage calendars and send reminders for meetings or deadlines

Skills & Qualifications:

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

  Excellent verbal and written communication skills

  Strong organisational and time management abilities

  Ability to work independently and as part of a team

  Attention to detail and problem-solving skills

  Experience with office equipment (printers, copiers, etc.)

Preferred (but not always required):

• Experience with CRM, HR software, or cloud-based tools (e.g., Google Workspace, Slack, Zoom)
• Knowledge of industry-specific processes (e.g., legal, medical, education, finance)