Administrative Assistant - Bilingual (English/Spanish)

About Workwarp:

This is an exciting opportunity for a bilingual professional to join a renowned international health agency. We work with countries throughout the Americas to improve and protect public health. Our supportive and positive work environment offers a hybrid work model with flexible telework days and on-site work in our accessible DC office. Many of our temporary contractors have been transitioned to permanent employees.

Compensation & Benefits:

• Pay: $23/hour


• Career Growth: Opportunity for long-term employment with a reputable international organization.


• Flexible Work: Hybrid role with partial remote telework.


• Paid Time Off: Paid Sick Time and Paid Vacation.


• Health & Wellness: Comprehensive health, medical, and dental insurance.


• Financial Wellness: Free FinFit Financial Wellness Benefit and Personal Financial Training Library.


• Employee Perks: Shopping Discount Program (Workplace Advantage) and Employee Assistance Program (counseling, legal/financial consultations, pharmacy discount).

Key Responsibilities:

• Administrative Support: Plan, organize, and coordinate meetings (in-person and virtual), staff recruitment, personnel matters, publications, budget/expenditure records, and supply acquisition.


• Presentation Development: Create clear and well-conceptualized PowerPoint presentations.


• Translation: Compose English and Spanish translations for assigned duties.


• Daily Operations: Manage day-to-day administrative tasks including payments, contract renewals, and other essential functions.


• Event Management: Manage rosters for workshops, training sessions, and meetings.


• HR System Management: Initiate and approve HR-related actions within the information system for employees.


• Communication: Communicate effectively and efficiently with internal units.


• Proofreading & Review: Review information for accuracy, grammar, and style.

Essential Functions:

• Maintain electronic records for staff (contracts, performance evaluations, etc.).


• Assist with travel arrangements for personnel and staff (flights, hotels, security).


• Process payments to suppliers and maintain accurate financial records.


• Coordinate logistics for in-person and virtual meetings.


• Ensure regular, reliable attendance and consistent satisfactory job performance.


• Follow up on report submissions to meet deadlines.


• Perform other duties as assigned.

Qualifications:

• Language Proficiency: Fluent in both English and Spanish (required).


• Software Proficiency: Excellent proficiency in Microsoft Office Suite (Word, PowerPoint, etc.).


• Adobe Pro: Good knowledge of Adobe Pro.


• Administrative Planning: Experience establishing plans for administrative processes (meetings, reports, supplies).


• Experience: Minimum of 5 years of general office experience.

Physical Requirements:

This position requires the routine use of standard office equipment (laptops, computers, phones, photocopiers, filing cabinets). Reasonable accommodations will be made for qualified individuals with disabilities.

Application Process:

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