Administrative Assistant/Receptionist (Remote)

Responsibilities include but are not limited to:
? Acts as a receptionist by greeting guests and maintaining reception area.
? Answers telephone calls, emails, customer requests, and stock queries...
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Responds to inquiries from HR, Payroll, Accounting, Marketing, IT, IS, and the executives at Corporate. Forwards all Payroll and/or Human Resources questions or matters to Corporate.
? Coordination of travel arrangements and any related documents for technicians.
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Maintain and update files, internal records, spreadsheets, reports, and correspondence.
? Data entry into Solomon database, processes sales inquiry logs and work orders.
? Coordinate distribution of incoming/outgoing mail, handle shipping requirements of the depot.
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Process weekly billing invoices and remit to customer per their instructions.
? Process expense reports, maintain internal logs for paid time off (vacation/sick), and daily time reports for service engineers.
? Prepare biweekly timesheet for supervisors? approval review and submit to Payroll.
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Receive and fill orders; issue equipment, parts and/or supplies.
? Assigns service kits to technicians, verifies inventory used and returned, and maintains all related records.
? Contacts OEM and distributors via telephone, fax and/or e-mail to obtain availability and prices of needed equipment parts, or materials.
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Verifies goods received against purchase orders and/or requisitions to ensure completeness.
? Other duties as assigned. Administrative Assistant Qualifications:
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Completion of High School at minimum, Associate degree preferred.
? 2 Years Office Administration experience
? Adept at multi-tasking and works well under pressure.
? Computer proficiency in Microsoft Office including Excel and Word.
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Professional appearance, punctual, and maintains confidentiality.
? Excellent phone etiquette, verbal, and written skills
? Exceptional organizational skills and commitment to meeting deadlines.
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Valid drivers license and reliable transportation required. Benefits:
? 401(k)
? 401(k) matching
? Dental insurance
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Employee assistance program
? Flexible schedule
? Health insurance
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Health savings account
? Life insurance
? Paid time off
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Tuition reimbursement
? Vision insurance
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