Administrative Data Entry Clerk

Orgenesis is seeking a highly organized, detail-oriented, and dependable Administrative Data Entry Assistant to support administrative operations and data management activities across multiple departments. This position is responsible for accurately entering, updating, verifying, and maintaining business, clinical, operational, financial, and research-related information within company databases and enterprise systems. The Administrative Data Entry Assistant plays a vital role in supporting Orgenesis' mission of advancing cell and gene therapy solutions through its global POCare™ platform by ensuring the integrity, accuracy, and accessibility of critical organizational data.

The ideal candidate possesses strong administrative abilities, exceptional attention to detail, excellent organizational skills, and the ability to work efficiently in a fast-paced, highly regulated biotechnology and healthcare environment. Essential Responsibilities
Data Entry & Information Management
Enter, update, and maintain information within company databases, spreadsheets, and information systems. Review source documents for accuracy, completeness, and consistency before data entry.

Verify entered information and correct discrepancies when identified. Process high volumes of data while maintaining exceptional accuracy. Ensure all records are updated in a timely manner.

Administrative Support
Provide administrative assistance to various departments, including Operations, Finance, Human Resources, Clinical Operations, and Research. Prepare reports, spreadsheets, forms, and correspondence as requested. Assist with scheduling meetings and maintaining departmental records.

Support document preparation and distribution activities. Perform general clerical and administrative duties. Records Management
Organize, maintain, and archive electronic and physical records.

Ensure documents are properly classified, indexed, and stored. Retrieve records and information upon authorized request. Assist with document retention and records management procedures.

Maintain organized filing systems and databases. Data Quality Assurance
Conduct routine audits to ensure data accuracy and completeness. Identify duplicate records, missing information, and inconsistencies.

Perform quality checks and validation procedures. Assist in implementing corrective actions for data discrepancies. Maintain data integrity across multiple systems.

Reporting & Documentation
Generate routine operational, administrative, and departmental reports. Prepare data summaries and tracking spreadsheets. Assist with compiling information for management review.

Maintain accurate documentation of data processing activities. Support audit preparation and compliance reporting efforts. Cross-Functional Collaboration
Collaborate with Clinical Operations, Research, Finance, Human Resources, Information Technology, and Compliance teams.

Respond to requests for information updates and data retrieval. Support department-specific projects and operational initiatives. Assist with implementation of new administrative systems and workflows.

Participate in meetings, training sessions, and process improvement initiatives. Compliance & Confidentiality
Maintain strict confidentiality of company, employee, patient, clinical, and research information. Adhere to company policies, privacy regulations, and security protocols.

Ensure compliance with healthcare, data privacy, and record retention requirements. Handle sensitive information responsibly and professionally. Report compliance concerns or data integrity issues promptly.

Process Improvement
Identify opportunities to improve administrative and data entry processes. Recommend workflow enhancements to increase efficiency and accuracy. Support automation and process improvement initiatives.

Assist in testing and implementation of new systems and technologies. Required Qualifications
Education
High School Diploma or GED required. Associate Degree in Business Administration, Healthcare Administration, Information Management, Office Administration, or related field preferred.

Experience
1–3 years of experience in data entry, administrative support, office administration, records management, or related roles. Experience working with databases and electronic record systems preferred. Experience in healthcare, biotechnology, pharmaceutical, or regulated industries is a plus.

Technical Skills
Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint). Strong keyboarding and data entry skills. Experience with database systems, CRM platforms, ERP systems, or document management software.

Ability to create and maintain spreadsheets and reports. Familiarity with cloud-based collaboration tools and business applications. Preferred Qualifications
Associate’s or Bachelor's Degree in a related field.

Experience handling confidential healthcare or research data. Knowledge of records management and document control procedures. Experience supporting administrative operations in regulated environments.

Familiarity with quality assurance and compliance requirements. Core Competencies
Attention to Detail
Data Accuracy and Integrity
Organization and Planning
Administrative Excellence
Time Management
Analytical Thinking
Communication Skills
Confidentiality and Professionalism
Problem Solving
Team Collaboration
Adaptability
Accountability
Key Performance Indicators (KPIs)
Data Entry Accuracy Rate
Data Processing Volume
Administrative Task Completion Rate
Record Management Compliance
Error Reduction Rate
Timeliness of Deliverables
Documentation Accuracy
Internal Customer Satisfaction
Audit and Quality Review Results
Physical Requirements
Ability to work at a computer for extended periods. Ability to review detailed information with a high degree of accuracy.

Ability to perform repetitive administrative and data entry tasks. Ability to manage multiple assignments and deadlines simultaneously. Ability to communicate effectively with colleagues and stakeholders.

Benefits

Health & Wellness Benefits
Comprehensive Medical Insurance
Dental Insurance
Vision Insurance
Prescription Drug Coverage
Employee Assistance Program (EAP)
Health Savings Account (HSA)
Flexible Spending Account (FSA)
Wellness and Mental Health Programs
Financial Benefits
Competitive Base Salary
Annual Performance Bonus Eligibility
401(k) Retirement Savings Plan with Company Match
Life Insurance Coverage
Short-Term Disability Insurance
Long-Term Disability Insurance
Accidental Death & Dismemberment Insurance
Paid Time Off
Paid Vacation
Paid Holidays
Paid Sick Leave
Personal Days
Bereavement Leave
Jury Duty Leave
Professional Development
Administrative and Data Management Training Programs
Continuing Education Opportunities
Tuition Assistance Programs
Professional Certification Support
Career Advancement Opportunities
Work-Life Balance
Remote and Hybrid Work Opportunities (where applicable)
Flexible Scheduling Options
Employee Recognition Programs
Inclusive and Collaborative Work Environment
Employee Wellness and Engagement Programs
Working Conditions
Office, remote, or hybrid work environment. Frequent use of computers, databases, and enterprise software systems. Regular interaction with confidential business, clinical, operational, and research information.

Fast-paced environment requiring accuracy, productivity, and attention to detail. Equal Employment Opportunity Statement
Orgenesis is an Equal Opportunity Employer committed to creating a diverse and inclusive workplace. Employment decisions are based on qualifications, merit, performance, and business needs without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other status protected under applicable law.