Administrative & Event Coordination Specialist

This is a remote position.

Schedule: Monday to Friday, flexible: AU hours (6 AM – 3 PM Manila Time) or UK business hours (5 PM – 2 PM Manila Time)
Total weekly hours: 40 Hours


Responsibilities

• Perform efficient data entry and maintain meticulous records
  

  Prepare detailed reports and presentation templates using tools like Google Slides
  

  Address and respond to customer inquiries via phone, chat, email, or video calls with professionalism and clarity
  

  Prepare and organize sales invoices, contracts, and other financial documents
  

  Update and maintain customer records, marketing lists, and other databases
  

  Coordinate with other departments to ensure smooth workflow and timely task completion
  

  Assist in organizing and scheduling meetings, appointments, and events
  

  Handle sensitive customer information with discretion and ensure data protection
  

• Strong written and verbal English communication skills
  

  Reliable, detail-oriented, and highly organized
  

  Excellent time management and ability to prioritize tasks
  

  Basic proficiency in Excel and other MS Office tools
  

  Ability to edit PDF files for contracts and agreements
  

  Quick learner, adaptable to changing tasks and priorities
  

  Technical proficiency with G Suite and other online tools
  

  Experience handling voice interactions with a focus on customer satisfaction
  

  Prior experience in a similar administrative or support role with voice interactions
  

  Familiarity with cloud storage solutions like Google Drive or Dropbox
  

  Experience in event planning or coordination
  

  Experience with HubSpot is a plus
  

• HMO coverage for eligible locations
  

  Permanent work-from-home setup
  

  Immediate hiring
  

  ZR_28965_JOB