"AI Voice & Dispatch Automation Platform Developer

I need an experienced developer to build a comprehensive AI-powered automation platform for HVAC companies. This system will handle customer calls, dispatching, billing, sales, and internal operations.

TOTAL PROJECT BUDGET: $6,000

INBOUND CALL AUTOMATION

Features:

24/7 AI call answering system

Emergency vs non-emergency call triage

Intelligent scheduling and rescheduling

Customer lookup with job history recall

Automated quote generation and requests

AI troubleshooting (diagnose issues before sending techs)

Convert price shoppers into booked appointments

Integrations:

ServiceTitan, Jobber, Housecall Pro, or similar field service software

Google Calendar / scheduling platforms

DISPATCH & TECHNICIAN MANAGEMENT

Features:

Automatic job assignment based on location, skill level, and availability

Instant SMS to tech with job details

Real-time tech ETA tracking

After-hours emergency screening (filters non-emergencies)

Automated job completion verification

INVOICING & PAYMENT AUTOMATION

Features:

Auto-generate and send invoices upon job completion

Text-to-pay payment links

Automated payment reminder sequences

Unpaid invoice follow-up automation

Maintenance membership recurring billing

Integration with payment processors (Stripe or similar)

SALES & UPSELL ENGINE

Features:

AI upsells maintenance memberships during calls

Seasonal tune-up offers

Indoor air quality product add-ons

Automated quote follow-up sequences (SMS/email/phone)

Dead lead reactivation campaigns

OUTBOUND COMMUNICATION AUTOMATION

Features:

Missed call → instant callback text

Automated appointment reminders

"Tech is on the way" notifications with ETA

Job completion notifications

Automated review request system

Membership renewal reminders

REPORTING & ANALYTICS DASHBOARD

Required Reports:

Daily performance summary (calls, bookings, revenue)

Technician performance scorecards

Booking close-rate tracking

Missed call recovery statistics

Job pipeline overview

Invoice and payment summary

AI-generated recommendations

INTERNAL AI ASSISTANT TOOLS

Features:

Tech support chatbot for equipment troubleshooting

Owner assistant for scheduling, HR reminders, inventory alerts

Document search for manuals and troubleshooting guides

ADMIN, SECURITY & COMPLIANCE

Features:

Call recording storage system

Automated documentation of all interactions

Full audit trail of all system actions

Secure data handling

PROJECT DETAILS

Total Budget: $6,000 (Fixed price for entire project)

Timeline: 3-4 weeks preferred

Deliverables:

Fully functional AI dispatch system with all features listed above

Admin dashboard for HVAC companies

Basic documentation for system operation

2 weeks of bug fixes after launch included

Payment Structure:

30% ($1,800) at project start

30% ($1,800) at midpoint review

40% ($2,400) at final delivery and launch

TO APPLY, INCLUDE:

Portfolio: Examples of AI automation systems, dispatch systems, or similar projects you've built

Approach: How you'll build this within the $6,000 budget - what tools, platforms, and methods will you use?

Timeline: Realistic timeline for delivery

Experience: Relevant experience with AI voice systems, dispatch automation, or field service software

Questions: Any clarifying questions about features

Budget Note: $6,000 is the maximum budget for this project. Only apply if you can realistically deliver a working system at this price point. Be creative with your approach - we're open to using automation platforms, no-code/low-code tools, or other efficient methods to keep costs down while ensuring quality.

✅ TECHNICAL REQUIREMENTS

Must Have Experience With:

AI voice agent development and phone systems

SMS automation

Building web dashboards

Database design

API integrations

Payment processing integration

Nice to Have:

Field service industry experience

HVAC software knowledge

CRM integrations

SUCCESS CRITERIA

System must:

Answer real customer calls 24/7 and handle them correctly

Book and reschedule appointments accurately

Dispatch techs automatically with job details

Process payments and send invoices

Generate daily reports

Work reliably without constant supervision

IMPORTANT NOTES

$6,000 budget is FIRM - only apply if you can deliver within this budget

Looking for efficient developers who can leverage existing tools and platforms

We need a WORKING system for real customers, not just code

System doesn't need to be fancy, but must be functional and reliable

Must provide regular progress updates (every 2-3 days)

Good communication is critical

Open to creative solutions that keep costs down while meeting requirements

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