AP/Payroll Specialist

Job Id: 260411

Position Title: Accounts Payable/Payroll Specialist

Pay Range: $22 ? $27per hour DOE

Temp-to-hire

Position Summary:

We are seeking an experienced Accounts Payable/Payroll Specialist to support our accounts payable process and payroll system. The ideal candidate will ensure accuracy timeliness and compliance with company policies and relevant regulations.

Essential Duties and Responsibilities:

Accounting Functions
? Review and post invoices while ensuring matching with purchase orders and receipts.
? Route non-inventory invoices for proper approval before posting.
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Post invoices to appropriate GL expense and prepaid accounts.
? Monitor unvouchered payables and received-not-invoiced receipts.
? Generate AP aging reports and process payments via checks and EFT weekly.
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Maintain vendor records reconcile vendor statements and ensure accurate payments.
? Reconcile bank statements daily for cleared and outstanding checks/payments.
? Reconcile monthly credit card receipts with statements.
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Support month-end close and monitor inventory transactions.
? Collaborate with receiving and purchasing teams to resolve invoice delays.
? Maintain organized filing systems and participate in internal training.
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Perform other assigned duties as needed.

Payroll Functions
? Upload hours from the ERP system into ADP.
? Prepare and distribute weekly temporary employee timecards to staffing agencies.
? Collaborate with HR to maintain accurate employee data and payroll records.
? Assist corporate payroll with bi-weekly payroll processing including:
? Verifying meal penalties.
? Correcting missed punches.
? Ensuring timely approval of timecards and time-off requests.
? Running verifying and reconciling payroll reports.
? Forward child support or tax withholding notices to corporate.

Minimum Qualifications:
? U.S. Person status required due to export control regulations.
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High school diploma or GED required; Associate degree in accounting or bookkeeping preferred.
? Minimum 2 years of experience in accounts payable and payroll preferably in a manufacturing environment.
? At least 1 year of experience with ADP Vantage or other HRIS/Payroll systems.
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Strong attention to detail and confidentiality regarding financial and employee records.
? Solid understanding of accounting concepts and general ledger accounts.
? Excellent problem-solving skills and ability to resolve discrepancies.
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Strong organizational skills with the ability to thrive in a fast-paced team-oriented environment.
? Proficiency in MS Office (Excel Word Outlook PowerPoint) and Adobe Acrobat.
? Experience with Epicor Kinetic ERP preferred but not required.

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