Archiving & Assets Associate

Primary Wave Music is the leading independent publisher of iconic and legendary music in the world. The Archiving & Assets Associate will be responsible for assisting with, organizing, and marketing the company's portfolio of iconic music rights, ensuring all owned assets and projects are properly managed and cataloged.

Responsibilities

• Assist with the delivery, quality control, and management of all owned media and marketing assets to both internal and external partners
• Responsible for ingesting, onboarding, and organizing assets, including, but not limited to: audio, video, photographs, documents, and physical artifacts
• Collect and integrate metadata into the digital Smart Vault system across all estate clients in an effort to create stronger searchability and connections between assets
• Work with members of the Assets & Archives team in achieving an entirely digital archive that ties directly to the source physical assets
• Inbound and catalog assets from new acquisitions into our archives system, ensuring the accuracy of asset delivery from the seller
• Assist in any advancements in the physical vault, including but not limited to organization techniques, searchability improvements, and additional storage solutions
• Organize, scan, and ingest legal files, contracts, and correspondence into a searchable database in an effort to support the Business Affairs team
• Identify key assets and IP to assist with marketing ideas and rights
• Ideate and work closely with the Asset Manager and the marketing team on the development of original music-centric media content (album projects, film, TV, podcasts, etc.)

Skills

• Bachelor's degree in Library & Info Sciences, Music Business, or related field
• Experience in Adobe Photoshop, InDesign, Illustrator
• Experience in Microsoft Excel and PowerPoint
• Passion for music, recorded music history, pop culture, and an understanding of the music business
• Brings scalable approaches and an understanding of physical and digital media
• Is versed in physical and digital file formats and has experience managing photography and creative libraries within the entertainment space
• Must be highly organized with a passion for marketing, audio, video, photography, and cinematic content
• Asset management or creative services experience
• Detail-oriented and highly organized
• Strong analytical and critical thinking skills
• Excellent communication and relationship-building skills
• Strong time-management skills
• Manages client assets according to investment preferences and company goals
• Fosters and maintains positive client relationships
• Compiles and presents asset management reports to clients, supervisors, and senior executives
• Contributes to marketing team efforts by accomplishing related tasks as needed
• Unstoppable work ethic
• Understanding of the music marketplace
• In touch with current trends and digital media
• Familiarity with the nuances of music IP management
• Ability to identify musical trends in the marketplace and anticipate those that will achieve significant fan bases
• Provide timely communication regarding the status of each asset & projects (i.e., alerting business affairs of legal issues, advising senior management of potential project overages or delays)
• Be a great problem solver – even more so, have the ability to anticipate issues before they arise and adjust accordingly
• Understanding of the workflow within a marketing, production, or creative department or company
• Background in Archiving preferred but not required
• Encyclopedic musical knowledge and interest in recorded music history
• Creative Marketing Ideas and how to execute
• Experience with audio and video editing software (Pro Tools, Premiere Pro, Audition)
• Project management expertise and experience in a process-centric, operational role
• Archiving and/or FileMaker Experience

Benefits

• Healthcare plan
• 401(k)
• Long-term and short-term disability
• Holidays
• Life insurance
• A hybrid work schedule
• Vacation time

Company Overview