Associate, Conferences & Events

SIFMA is currently looking for a New York-based Conferences & Events Associate who will primarily provide support to the broader Conferences & Events department. The role involves coordinating and executing events, managing inquiries, and ensuring efficient operations within the department.

Responsibilities

• Maintain event calendar with strong emphasis on data management, membership calls, and operational efficiencies
• Work with the department to coordinate and execute internal and external events throughout the US
• Serve as secondary point of contact to the Assistant Vice President who oversees the Financial Management Society (FMS) and attend meeting as needed when the primary lead is unavailable
• Act as lead coordinator for two education days, ensuring smooth planning and execution
• Support in-person FMS meetings, typically held once or twice per year
• Tasks include scheduling internal team meetings and team meetings across multiple sites, shipping event materials
• Respond to inquiries in a highly professional, organized, and expedited manner including phone and emails for general conference questions and registrations
• Manage registration inquiries and be able to process and refund registrations along with producing registration reports
• Work with Meeting Strategists to create and maintain speaker letters, PowerPoints, web sites, tent cards and name badges
• Create and manage detailed speaker, attendee and hotel rooming lists in Excel
• Develop, maintain and analyze feedback from event on post event surveys
• Ensure all assignments/projects are completed with accuracy and efficiency, including follow-through to ensure that appropriate and timely actions are taken
• Produce accurate, properly formatted documents and reports under sometimes tight time constraints
• Provide onsite assistance at conferences and events as needed
• Establish and maintain effective and cooperative professional business relationships with all levels of management, employees, external agents, and companies
• Proactively seek out areas for assisting the EVP and team in completing their responsibilities, ensuring that requests made of them are addressed

Skills

• Bachelor's degree from an accredited university
• 1-2 years of experience (corporate/association event experience a plus)
• Excellent organizational, time management, written and verbal communication skills
• Strong project management skills and ability to manage multiple concurrent projects on tight deadlines
• Technical skills including a full working knowledge of Microsoft Office Suite and Zoom with familiarity on database use and functionality
• Efficiency in Excel and Cvent is a must
• A skill set to include accuracy in proof reading and attention to detail
• An ability to prioritize tasks/workload looking ahead to resolve conflicts
• A flexible work schedule is important as the role requires occasional overtime work to work beyond regular close-of-business hours during busy periods as necessary
• A commitment to provide superior customer service with all levels of internal management and staff, as well as outside clients
• A superior work ethic including being punctual, demonstrating work effectiveness, persistency, and commitment

Benefits

• Medical, Dental, and Vision Insurance Plans
• Life and AD&D Insurance
• Short-Term and Long-Term Disability Insurance
• 401(k) with strong employer contribution
• Generous paid time off and holidays
• Eligible to work remotely (up to 2 days per week)
• Mobile Subsidy
• Commuter Subsidy

Company Overview