Associate Procurement Analyst

FORTNA partners with the world’s leading brands to transform omnichannel and parcel distribution operations. Known world-wide for enabling companies to keep pace with digital disruption and growth objectives, we design and deliver solutions, powered by intelligent software, to optimize fast, accurate and cost-effective order fulfillment and last mile delivery. Our people, innovative approach and proprietary algorithms and tools ensure optimal operations design and material and information flow. We deliver exceptional value every day to our customers with comprehensive services and products including network strategy, distribution center operational design and implementation, material handling automated equipment, robotics and a comprehensive suite of lifecycle services.

At FORTNA, we believe in fostering a workplace that isn't just a job but a movement – a collective effort to redefine success and transform challenges into opportunities. "Join the Movement" encapsulates our commitment to a workplace culture that thrives on collaboration, celebrates diversity, and empowers every individual to contribute to something greater than themselves. Our Team. Our Passion. Our Approach. 

Position Summary
The Associate Procurement Analyst supports sourcing, procurement, and project execution activities by managing purchase orders, coordinating supplier communications, expediting deliveries, maintaining sourcing data, and supporting cross-functional project teams. This role plays a critical part in ensuring materials and services are delivered accurately, on time, and in compliance with company policies and project requirements.

Key Responsibilities

Purchase Order Management
Manage purchase order (PO) acknowledgements and confirmations from suppliers
Process PO receipts and resolve receipt discrepancies
Assist with PO closeout activities
Validate pricing, quantities, delivery dates, and terms
Update PO revisions and communicate changes to suppliers and internal stakeholders
Monitor PO status throughout the procurement lifecycle
Maintain sourcing files and audit documentation
Support Delegation of Authority (DoA) compliance requirements
Expediting & Delivery Coordination
Expedite material and service deliveries to support project schedules
Follow up with suppliers regarding open orders and late deliveries
Track critical path items and proactively escalate supply risks
Coordinate shipment updates and communicate delays to stakeholders
Support recovery planning for missed or delayed deliveries
Supplier Coordination & Support
Assist with supplier onboarding and qualification processes
Collect, verify, and maintain supplier documentation including:Certificates of Insurance (COIs)
W-9 forms
Banking forms
Compliance certifications
Mutual Non-Disclosure Agreements (MNDAs)

Coordinate with Supplier Qualification and Center of Excellence (COE) teams
Reporting & Analytics
Maintain sourcing trackers and project logs
Generate reports related to:Open purchase orders
Late deliveries
Supplier performance
Spend analysis
Project sourcing status

Support dashboard updates and Power BI reporting
Monitor sourcing KPIs and escalate exceptions as needed
Project Support
Coordinate sourcing activities aligned with project schedules
Attend project meetings as required
Support Project Sourcing Leads (PSLs) and buyers with administrative and operational tasks
Assist with tracking project milestones and sourcing deliverables
Support documentation readiness for project execution
Cross-Functional Collaboration
Partner closely with:Project Management
Operations
Finance
Engineering
Logistics
Supplier Qualification teams

Communicate sourcing updates, risks, and delivery impacts effectively across teams
Continuous Improvement
Identify opportunities to streamline sourcing and procurement processes
Support Lean and Kaizen initiatives
Assist in the development and maintenance of SOPs and training materials
Help improve sourcing tools, workflows, and reporting capabilities
Qualifications
Bachelor’s degree in Supply Chain, Business, Procurement, Operations, or related field preferred
2+ years of experience in sourcing, procurement, supply chain, or project support roles
Strong organizational and analytical skills
Experience working with ERP systems and procurement tools
Proficiency in Microsoft Excel and reporting tools such as Power BI
Excellent communication and stakeholder management skills
Ability to manage multiple priorities in a fast-paced environment
Detail-oriented with strong problem-solving capabilities
Preferred Skills
Experience supporting project-based procurement environments
Knowledge of sourcing and supplier qualification processes
Familiarity with Lean, Kaizen, or continuous improvement methodologies
Understanding of procurement compliance and audit documentation practices