Billing & Reconciliation Coordinator

Active International is a company that values growth and collaboration, and they are seeking a Billing & Reconciliation Coordinator to support their Finance Team. This entry-level role involves executing daily billing operations, vendor coordination, and month-end close activities.

Responsibilities

• Assist in preparing supporting schedules and reconciliations for month-end close
• Upload client invoices to portals such as Coupa and Tungsten
• Track missing purchase orders and support mapping to client accounts
• Monitor shared billing inboxes and organize completed items
• Respond to basic client billing queries and escalate complex issues
• Transfer vendor invoices from Edenred to OX and validate tax codes (e.g., QST vs. HST)
• Support resolution of Edenred hold queue items and ensure proper invoice coding
• Communicate with vendors to resolve documentation gaps or payment delays
• Update invoice records based on vendor changes (e.g., station transitions)
• Assist the Billing Analyst and AR/AP Manager in reconciling credits and invoice mismatches
• Maintain documentation for audit readiness
• Help track billing delays and support reporting efforts
• Participate in team meetings and contribute to process improvement discussions
• Maintain confidentiality and integrity of financial data
• Perform other duties as required to support the Finance Team
• Help verify general ledger codes and ensure accurate classification of financial transactions
• Review expense reports and vendor invoices for completeness and escalate discrepancies
• Collaborate with internal teams (e.g., media, operations) to gather missing data and resolve issues

Skills

• Education in Finance is an asset
• 0–2 years of experience in billing, finance operations, or accounts receivable
• Strong attention to detail and organizational skills
• Basic proficiency in Microsoft Excel and financial systems
• Good communication and problem-solving abilities
• Willingness to learn and adapt in a fast-paced environment
• Familiarity with invoice processing tools (e.g., Edenred, MediaOcean DS/OX) is a plus

Benefits

• A caring, diverse, and inclusive culture with an open, collaborative work environment where your ideas and input are valued
• A flexible, hybrid approach to at-home and in-office work
• A competitive health and dental benefits package, including a health care spending account
• Access to an on-site gym, wellness programs, and fitness/mental health allowances
• Career development, training opportunities, and tuition assistance
• Daily Commute benefits
• Free parking, proximity to two major highways, and a variety of restaurants in the East Beaver Creek neighbourhood in Markham
• Volunteering opportunities, fundraising, and charitable donation matching through AMS Cares

Company Overview