Billing Specialist

Davis Wright Tremaine LLP is one of the top law firms in the U.S. seeking a Billing Specialist to join their team. The role involves maintaining work-in-progress records, processing client invoices, and ensuring compliance with billing policies while communicating effectively with attorneys and staff.

Responsibilities

• Use Aderant Expert Billing to process prebills and generate accurate invoices in compliance with attorney instructions and client guidelines
• Execute complicated billing tasks, including split-party billing, insurance billing and tracking, fixed fee billing, and volume discount tracking
• Communicate clearly and effectively with attorneys, legal assistants, practice management, and other departments to ensure accurate billing
• Track and implement client-specific requirements, such as client invoicing deadlines, task/activity code requirements, block billing, and fiscal year deadlines
• Monitor write-down requests and approvals to guarantee compliance with firm billing policies
• Maintain accurate and specific internal billing notes referencing special billing arrangements and client needs
• Prepare ad hoc reports and spreadsheets containing work-in-progress and historical billing data in response to billing inquiries
• Guarantee the correct set-up of client/matter information and invoice templates
• Work in collaboration with our Rates, E-Billing, and other Finance teams to ensure invoices are processed correctly and in a timely manner
• Attend and participate in job-specific and external department trainings
• Assist with Finance projects as needed to promote best practices
• Adhere to the Billing Service Level Expectations guidelines for prompt turnaround and response times
• Work overtime as needed
• Ability to manage workload remotely and maintain regular/consistent attendance and punctuality; adhere to schedule by being timely on breaks, lunches and meetings

Skills

• 1+ years of relevant experience in a professional office environment
• Proficient in Microsoft Excel and Microsoft Word
• Strong written and verbal communication skills including the ability to build effective relationships with all levels of staff and attorneys
• Excellent customer service
• Ability to problem-solve and troubleshoot independently
• Ability to manage multiple deadlines and stressful situations in a calm, composed manner
• High degree of accuracy, attention to detail, and quality control
• Ability to independently manage multiple tasks and adapt to heavy workloads and new assignments in a fast-paced environment
• College degree preferred (Finance or Accounting focus a plus)

Benefits

• Choice of health and vision insurance plans
• 2 paid volunteer days for qualifying community service work
• Dental plan
• Fertility and adoption benefit
• Paid sabbatical after 13 years of service
• Tuition reimbursement
• Commuter benefits
• Retirement contribution
• Health insurance with an optional HSA
• Long term disability
• Dental insurance
• Vision care
• Telemedicine and virtual short term solution based counseling services
• Life insurance
• Healthcare and Dependent Care Flexible Spending Accounts
• Subsidized backup care and caregiving resources
• 401(k)
• Vacation
• Sick time
• 11 paid holidays each year
• Employee assistance program
• Voluntary accident insurance
• Voluntary life
• Voluntary disability
• Voluntary long term care
• Pet insurance
• Commuter and Transit programs

Company Overview

Company H1B Sponsorship