Bookkeeper / Administrative Support

Bookkeeper / Administrative Support
Department: Operations
Employment Type: Full Time
Location: Client
Compensation: ₱35,000 - ₱50,000 / month

Description
We are looking for a detail-oriented, self-directed full-cycle bookkeeper to manage the financial operations across both business lines. This is a fully remote, 40-hour work week role. The right person will be proactive, organized, and comfortable managing a high volume of transactions under time pressure, particularly during festival season.

Key Responsibilities

Festival (Annual Event):

 Onboard all new vendors — collect and file W-9s and current addresses 

 Follow the festival budget spreadsheet and track all submissions and approvals 

 Ensure quotes and estimates are attached to all bills in QuickBooks 

 Work with the Festival Director and Crew Director on payment timing and prioritization 

 Attach invoices to all payments in QuickBooks — no exceptions 

 Reconcile the budget, QuickBooks, and bank accounts to track cash flow throughout the festival period 

 High-volume period: approximately 700 entries and payments within a 2–3 week window — must be fully operational before July 

Concerts (Year-Round Shows):

 Weekly QuickBooks entry for the prior week's shows 

 Enter vendor information from W-9s 

 Process crew payments and other recurring entries 

 Consistent, repeatable workflow — approximately 6 entries per event 

Payroll:
 Run payroll for vendors and employees on the 1st and 15th of each month via Gusto 
Payment Tracking:

 Track all payments from submission through completion 

 Maintain alignment across: budget spreadsheet, QuickBooks, Gusto/Melio, payment tracking sheet, and bank statements 

 Flag any discrepancies across systems proactively 

Email Correspondence:

 Manage and respond to the bookkeeping inbox 

 Communicate with vendors, employees, and financial institutions in a timely and professional manner 

 Work directly with vendors on payment timelines, invoice submission, and preferred payment methods 

 Represent the company in a positive and professional manner in all vendor communications 

 Distribute guidance and information to subcontractors as needed 

QuickBooks Online — class-based accounting (required); every bill requires attached estimate; every payment requires attached invoice 

Google Sheets — primary budgeting tool; master spreadsheet with individual director-level sub-sheets; must be comfortable reconciling in and out of QuickBooks 

Gusto — payroll and contractor payments 

Melio — ACH and check payments 

Google Workspace — Gmail, Google Chat, Google Sheets 

Zoom

Skills, Knowledge and Expertise

 Proven experience with QuickBooks Online — class-based accounting specifically 

 Comfortable with Google Sheets for budgeting, reconciliation, and multi-user collaboration 

 Ability to manage multiple ongoing workflows and follow up independently without being prompted 

 Strong attention to detail — every transaction requires supporting documentation attached; no exceptions 

 Clear and professional written communication skills — vendor and employee-facing email correspondence is a core part of the role 

 Ability to represent the organization positively and professionally in all external communications 

 Must be fully operational before July — festival season allows no ramp-up time once it begins

Benefits

Above market salary

HMO on Day 1 for principal and two dependents

Government-mandated benefits

Performance-based Incentives

Quarterly Company Events

1,000 PHP De Minimis

Equipment and software provided