Bookkeeper (QuickBooks Online)
We are seeking an experienced, detail-oriented remote Bookkeeper to manage day-to-day financial operations using QuickBooks Online. This role requires approximately 35 hours of work per month to maintain accurate financial records, support payroll and benefits processing, and ensure all transactions are properly recorded and reconciled.
If you’re a proactive professional who thrives working independently, we’d be happy to meet you!
Our Mission, Vision, and Values
Space Inch is a US-based IT product development agency. We prioritize alignment with our clients and team, ensuring a deep understanding of their needs. We are committed to delivering exceptional work while supporting the personal and professional growth of our team members.
About Working at Space Inch
Our team is around 80 people, with members in Croatia, South America, Serbia We're a remote-first company
We work on end-to-end projects with a long-term vision
We strongly support work-life balance for our team members, even though we work in different time zones
Strong experience with QuickBooks Online Strong understanding of bookkeeping and accounting principles
Experience with payroll and employee benefits (HRA, 401k) preferred
Experience with Tax1099 preferred
High attention to detail and strong organizational skills
Ability to manage multiple tasks and meet deadlines
Strong communication skills and ability to work independently
Key Responsibilities
Manage accounts payable, including processing vendor invoices and payments
Assign expenses accurately to projects and maintain project-level tracking
Process payroll and ensure proper recording of payroll transactions
Coordinate new employee onboarding for payroll, including collecting and maintaining required documentation (W-4, direct deposit, etc.)
Administer and record HRA (Health Reimbursement Arrangement) funding
Process and track employee 401(k) contributions
Reconcile bank accounts and credit card accounts on a regular basis
Maintain accurate and up-to-date financial records in QuickBooks Online
Assist with month-end close and financial reporting as needed
Prepare and file the annual 1099-NEC forms
Collaborate with external CPA at year-end by preparing and providing financial data and supporting schedules for tax return preparation
Typical Challenges You Will Be Solving
Various Tasks: Balancing routine bank reconciliations with specific HR administrative tasks like 401(k) tracking and HRA funding
Project Precision: Ensuring every expense is accurately assigned to the correct project to maintain clear visibility into company profitability
Time Management: Accomplishing the full scope of month-end close, payroll, and vendor payments within a focused 35-hour monthly window
Year-End Readiness: Keeping records so organized throughout the year that the 1099-NEC filing and CPA collaboration are seamless and stress-free
Qualities for Success in This Role
Meticulous Record-Keeper: You have a high attention to detail Self-Directed: You are comfortable working independently in a remote environment and can meet deadlines without constant reminders
Process-Oriented: You enjoy creating or following systems for onboarding new employees and maintaining documentation like W-4s and direct deposit forms
Strong Communicator: You can clearly explain financial discrepancies or payroll updates to the team and the external CPA
This is Right for You If
You are a QuickBooks Online expert
You want a stable, long-term part-time role that fits into your existing schedule
You have a solid grasp of accounting principles and don't need a manual to understand the difference between an HRA and a 401(k)
You take pride in being the person who ensures everyone is paid accurately and on time
This is not Right for You If
You prefer a high-volume, 40-hour-a-week workload; this role is strictly focused on a 35-hour monthly contribution
You find administrative paperwork and documentation (like W-4s and schedules) tedious
You are unfamiliar with the nuances of US tax forms like the 1099-NEC
You prefer a role with constant social interaction; this position requires a high degree of independent, heads-down work
What We Offer The hourly rate for this position ranges from 40 to 50 USD, depending on skills and experience.
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