Canadian Real Estate Virtual Assistant

About the Role
We are a growing real estate business based in Ontario, Canada, looking for a highly organized, proactive, and detail-oriented Virtual Assistant to support day-to-day operations.
This role is ideal for someone with previous real estate administration experience who can confidently manage tasks independently, communicate professionally, and thrive in a fast-paced environment.

Key Responsibilities
Real Estate Administration
● Managing contracts and e-signatures
● Organizing offers and preparing offer summaries
● Coordinating showing feedback by contacting brokerages and agents
● Managing emails and client communication
● Preparing listings and listing documentation
● Researching zoning, taxes, township regulations, and municipality information
● Updating CRM systems and maintaining organized records

Marketing & Content Support
● Creating feature sheets, ads, and marketing materials in Canva
● Assisting with social media content and scheduling
● Basic video editing for YouTube and marketing clips
● Website updates using Wix
● Supporting blog posts and digital marketing tasks during slower periods
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Ideal Candidate
We are looking for someone who:

Has strong English communication skills (written and spoken)

Is highly detail-oriented and reliable

Learns quickly and works independently

Is proactive and solution-focused

Is comfortable handling confidential information

Has strong organizational and multitasking abilities

Is available for regular Zoom meetings and screen-sharing sessions

Preferred Experience
Canadian real estate administration experience

Knowledge of Ontario real estate processes

Experience with contracts, listings, and offer management

Familiarity with municipalities, zoning, and tax research

Experience using:
○ Canva
○ ChatGPT or AI tools
○ Wix
○ Google Workspace
○ Video editing tools

Technical Requirements
Reliable high-speed internet

Fast and dependable computer/laptop

Quiet professional workspace

Webcam and microphone for Zoom meetings

\n$600 - $800 a month
Must be available during weekday afternoons in Eastern Time (Canada)
Flexible scheduling within those hours
Part Time 20 hours per week (May increase further down the line)
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Why Join Assist World?

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$500 entry monthly raffle

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