CEO Office Assistant

Role Context

We're looking for a highly organised, professional, and proactive individual with a can-do attitude who can quickly add value to the smooth and effective running of the CEO Office.

Based in the UK, this is a fully remote job with a global scope. You'll coordinate and manage the daily tasks, travel, personal and business matters within the CEO Office, and help run a smooth and effective office that is the beating heart of our organization.

Key Responsibilities

Support the CEO’s EA in managing the complex and ever-changing calendar, both business and personal, ensuring it is accurate, prioritised, and up to date at all times

Communicate schedule changes promptly and reorganise in a timely fashion ensuring all parties are notified

Coordinate meetings, travel, events, and logistics across multiple time zones and stakeholder groups

Act as the CEO Office project manager, ensuring follow-through on all tasks and projects across internal and external stakeholders

Track actions, deliverables, and milestones to ensure timely execution and accountability

Support the CEO Office in managing priorities, deadlines, and competing demands in a fast-paced environment

Prepare high-quality presentations, reports, briefing papers, and executive communications

Handle confidential and sensitive matters with a high degree of professionalism, judgement, and discretion

Anticipate issues, identify operational improvements, and proactively solve problems before they escalate

Build and maintain strong relationships with key stakeholders, partners, and senior leaders

This list should not be considered exhaustive; you will be expected to deliver other duties relevant and appropriate to this position.

Key Qualities and Capabilities

Exceptional organisational and coordination skills with strong attention to detail

Highly proactive with the ability to anticipate needs and stay several steps ahead

Strong project management capability with the ability to manage multiple priorities simultaneously

Demonstrated discretion, sound judgement, and the ability to handle highly confidential information

Excellent written and verbal communication skills

Calm, adaptable, and solutions-focused under pressure

Tech-savvy with strong proficiency across productivity and collaboration platforms

Flexible and responsive, with a strong sense of ownership and accountability

Ideal Experience

Previous experience supporting a CEO, Founder, or C-suite executive in a high-performing environment essential 

Experience managing complex executive diaries, travel, and stakeholder coordination

Background in project management, operations, strategy, or executive support

Proven ability to coordinate cross-functional initiatives and manage competing priorities

Experience preparing executive-level communications, presentations, and reporting materials

What Else You Should Know

As we continue to scale and grow - we are hugely ambitious for our future and we are looking for people who are driven to change the world for girls. Our teams are a diverse mix across sectors (non-profit and commercial) and specialisms (from Creative through to Gender and Insight). You’ll learn and grow in an environment that will challenge you to think and work with a fresh perspective. In turn, you can expect to work somewhere where you will be stretched and developed in your role, a place where you can build your career and work with talented, engaged people committed to our cause. 

Girl Effect is committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, or gender identity or expression. We are proud to be an equal opportunity workplace.

We are committed to building an organisation that is increasingly representative of the communities that we serve. To this end, due regard will be paid to recruiting candidates with diverse professional, academic and cultural backgrounds.

Furthermore, Girl Effect is committed to safeguarding and promoting the welfare and rights of all individuals, particularly the adolescent girls and young women we support. We have  zero-tolerance for safeguarding violations, including sexual exploitation, abuse, and harassment (SEAH). All employees are required to adhere to our safeguarding policies and successfully complete relevant background checks, including reference and criminal record checks where applicable.

This role is being recruited on a 12 month fixed term contract basis

Closing date for applications: 27th May 2026