Communications & Marketing Coordinator

Dana-Farber Cancer Institute is a leader in life-changing breakthroughs in cancer research and patient care. The Communications and Marketing Coordinator provides administrative and project support to promote the institute's mission and collaborations to various audiences.

Responsibilities

• Coordinate the administrative and project support for one or more of the dedicated team(s) within the department; may be called upon to assist other team(s) in the department based on need
• Prepare monthly expense reports, perform Corporate Purchasing P-card reconciliations, process requests for purchase orders, vendor payments and create invoices
• Provide administrative support for MSA/BAA contract processing; setting-up new vendors in payment system
• May be responsible for compiling budgeting information and providing account reporting/analysis for the dedicated team
• Assist with scheduling, moving, or cancelling meetings for dedicated team(s) using MS Outlook and Zoom
• Assist in presentation development and meeting preparation
• Perform special projects assigned by the dedicated team lead(s)
• May cover for other communications and marketing administrative support staff during absences
• May assist with the onboarding of new staff members and training of new communications and marketing coordinators/administrative support staff
• May be asked to be a representative in committees, cross-department responsibilities and/or task forces
• Help organize events, including coordination of activities for department
• Answer department phone lines and triage and/or fulfill request as needed
• Responsible for general office duties such as copying, filing, faxing, sorting mail, greeting visitors, and maintaining the cleanliness of office area as needed/when on-site
• Produces reports, spreadsheets, presentations, or other documents as needed

Skills

• Bachelor's degree required
• 1 year of relevant experience working in marketing, communications or comparable business environment required
• Excellent written and verbal communication and interpersonal skills
• Knowledgeable of computer applications including Microsoft Office, Microsoft Outlook, Microsoft Teams, Excel, PowerPoint, and Zoom
• Ability to learn new computer applications (MPC, PeopleSoft)
• Strong customer service skills and the ability to interact professionally with peers, leadership, and external contacts
• Ability to maintain confidentiality and pay attention to detail
• Excellent ability to organize, prioritize and follow-through on projects
• Understanding of the Institute's policies and procedures
• Ability to teach others through the modeling of their behavior
• Critical thinking skills
• Ability to identify Institute resources and take a proactive approach to problem solving
• Demonstrated ability to coordinate complex projects and other assignments
• Ability to work independently and take a proactive approach to managing workflow and project work responsibilities with dedicated team lead

Company Overview

Company H1B Sponsorship