Conference Meeting Planner

Opal Group organizes premier virtual and live conferences catered to top executives and decision-makers throughout various industries. We are dedicated to providing high-quality events and information through unparalleled speaking sessions, workshops, and unique face-to-face networking opportunities. Our unique work environment offers an opportunity for the "self-starter" with unlimited growth potential. 
Meeting Planners are responsible for managing the planning, logistics, and onsite execution of Opal Group conferences.

The primary objective of this role is to ensure assigned events are successfully executed by coordinating vendors, managing event logistics, overseeing travel and accommodations, and collaborating with internal teams to deliver a seamless conference experience for attendees, sponsors, speakers, and clients. Position Level: Experienced
Job Type: FT International Consultant
Location: Remote
Important: Only English resumes and cover letters will be considered.

Responsibilities include, but are not limited to: 
Manage assigned conferences from planning through onsite execution, ensuring all logistical requirements are completed accurately and on schedule
Serve as the primary coordination contact for assigned events and maintain communication with internal teams, vendors, speakers, sponsors, and attendees
Source, coordinate, and manage event logistics including hotel accommodations, catering, audiovisual services, transportation, shipping, printing, and other vendor services
Prepare event specifications and communicate conference requirements to vendors while assisting with contract review and cost management
Monitor hotel room blocks, attendee accommodations, and related travel logistics
Coordinate speaker, sponsor, and attendee information, ensuring all required materials and event details are collected accurately and on time
Manage conference registrations, event databases, and logistical tracking documents
Prepare event communications, planning documents, schedules, and operational materials
Track conference expenses and support budget management efforts for assigned events
Collaborate closely with Production, Audience Development, Sponsorship Sales, Marketing, Accounting, and Operations teams to ensure successful event execution
Resolve attendee, sponsor, speaker, and vendor inquiries in a professional and service-oriented manner
Travel onsite to manage event logistics, support conference operations, and ensure a successful attendee experience
Maintain detailed records, timelines, and project plans to ensure deadlines and deliverables are met
Additional responsibilities may be assigned as needed to support conference operations
Qualifications:
Bachelor’s degree preferred
Valid U.S. entry visa required
Advanced English skills in verbal and written communication are required
3+ years of experience in meeting planning, conference planning, hospitality, event management, or a related field
Strong organizational skills with exceptional attention to detail and accuracy
Experience coordinating travel, accommodations, vendor relationships, and event logistics
Excellent project management and multitasking abilities, with the ability to manage multiple conferences simultaneously
Professional, polished, and customer-focused communication skills
Strong problem-solving skills and the ability to adapt in a fast-paced environment
Proficiency in Microsoft Office, including Word, Excel, and PowerPoint
Experience with CRM systems, registration platforms, or event management tools is preferred
Self-motivated and able to work both independently and as part of a team
Willingness and ability to travel to support live conferences and onsite event execution
Benefits & Work Environment:
At Opal Group, we value our employees and offer a comprehensive and supportive work culture. Our benefits include:100% remote work environment with occasional travel to on-site conferences (based on position)
Paid Time Off (available after 90 days), including:Vacation Days
Sick Leave
Compensatory Time
One Wellness & Wellbeing Day, One Floating Holiday, and One Religious Observance Day per year
Jury Duty Pay
Paid Time Off for Voting

Paid federal holidays with early release the day prior
Summer Fridays
All travel-related expenses covered for onsite events, including flights, hotel accommodations, and meals
Join a company that values innovation, initiative, and the individuals who drive it forward!Disclaimer: Opal Group does not ask for any personal information or payments during the recruitment process.
Equal pay for equal work. EEO-ACA Compliance.