Construction Admin Assistant

Construction Assistant
Compensation: $1,500 USD/month
Schedule: Monday–Friday | 8:00 AM – 4:00 PM MST
Location: Remote | LATAM
Benefits: 80 PTO hours per year | U.S. Holidays Off | Holiday Bonuses
Contract Type: International Independent Contractor

Our client is a fast-growing U.S.-based real estate investment and development group focused on scaling residential renovation and new home construction projects across multiple markets. Their team combines operational discipline, high accountability, and hands-on project execution to modernize housing communities and deliver long-term value through efficient construction management and streamlined processes. They are looking for a highly organized, proactive, and persistent Construction Assistant who can thrive in a fast-moving remote environment and help keep projects moving from start to finish.

Position Summary
This role is ideal for someone who is highly autonomous and capable of owning workflows independently. Since this is a fully remote position, the ideal candidate must be exceptionally organized, self-directed, and comfortable managing multiple priorities simultaneously. The Construction Assistant will support both rehab and new construction projects by coordinating bids, permits, inspections, contractor compliance, invoices, and documentation.

This role involves heavy administrative logistics, frequent contractor communication, and consistent follow-up to ensure deadlines and compliance requirements are met. The ideal candidate is not only detail-oriented but also resilient, persistent, and comfortable handling high volumes of back-to-back calls and data entry. Core Responsibilities
Rehab Projects
Request and obtain 2–3 contractor bids per project

Create Scope of Work (SOW) documents for RFPs alongside the Construction Manager

Obtain and verify contractor licenses, Certificates of Insurance (COI), and W-9s

Administer contracts, scopes of work, and electronic signatures

Request and track invoices

Upload and organize all project documentation in Google Drive and Coda

New Home Construction
Update new home information in Rent Manager

Request and verify contractor COIs and W-9s

Request installer invoices

Create and manage contract signatures

Confirm contractor scheduling and job completion

Apply for installation permits and all required permits

Track permit approvals and inspections

Coordinate electrical, plumbing, building, mechanical inspections, and Certificates of Occupancy (CO)

Confirm permit inspections are completed successfully

Upload invoices and Manufacturer Certificates of Origin (MCOs)

Ideal Candidate Profile
We are looking for someone whose mentality and work ethic truly stand out. Construction experience is helpful, but personality, communication style, grit, and organization are even more important.
The ideal candidate is:
Highly persistent and proactive

Comfortable making back-to-back calls for extended periods

Strong at holding contractors accountable and following through

Extremely organized with documentation, scheduling, and tracking

Calm and composed under pressure

Adaptable when unexpected project issues arise

Detail-oriented and process-driven

Strong communicator with excellent interpersonal instincts

Able to proactively keep leadership informed without needing reminders

This role is best suited for someone who enjoys blending field coordination with administrative precision and thrives in a high-accountability environment.
Requirements
Excellent English communication skills (written and verbal)

Strong administrative and organizational skills

Comfortable handling contractor compliance and logistics

Experience with spreadsheets, project tracking, and documentation management

Ability to multitask and prioritize effectively in a remote environment

Comfortable with repetitive follow-up and phone-based coordination

Construction or property management experience is a plus, but not required

Interview Process
Interview with Latino Legends

Typing Test, Administrative Logic Assessments & Cultural Index Survey

Interviews with Our Client