Construction Operations & Scheduling Coordinator

Job Title: Construction Operations & Scheduling Coordinator

Working hours: Monday – Friday - 9:00 AM – 5:00 PM EST (FT 40 hours a week)

Location: remote position - LATAM (Central or South America)

Compensation: USD $1,200 - $1,700/month

About the Opportunity:
We are seeking a highly organized, driven, and tech-savvy Construction Operations & Scheduling Coordinator to oversee our custom-built Monday.com construction management portal, enforce company processes and protocols, and actively manage project schedules to keep projects moving ahead of deadlines. This role is critical to the daily execution of our construction operations. The ideal candidate has a strong construction background, understands scheduling and field operations, and knows how to identify bottlenecks, solve problems quickly, and push projects forward with urgency.

This person will be responsible for holding teams accountable, communicating daily with staff and contractors, auditing project progress, managing punch lists, reviewing quality control through cameras and OpenSpace software, assisting procurement, and helping drive schedule performance across all projects. We are looking for someone who thrives in fast-paced construction environments, communicates aggressively and professionally, and can proactively create solutions instead of simply identifying problems.

Key Responsibilities
Construction Schedule Management
Manage and actively drive construction schedules across multiple projects

Coordinate team schedules to ensure no employees, vendors, or contractors are double-booked

Ensure all team members and contractors are showing up to work daily and arriving on schedule

Monitor jobsite activity through security cameras and field reporting systems

Stay in constant communication with contractors, subcontractors, and project managers regarding schedule updates and daily operations

Push schedules aggressively to gain back time and “win days” whenever possible

Identify delays, bottlenecks, and operational inefficiencies before they become major issues

Audit project progress daily and understand exactly where projects are being slowed down and why

Create solutions immediately when problems arise and implement corrective actions with urgency

Coordinate with field teams, subcontractors, procurement, and management to accelerate project timelines

Develop process improvements to prevent repeated scheduling issues in future projects

Hold teams accountable to schedule milestones and deadlines

Monday.com Portal Management
Manage and oversee our custom-built Monday.com operations portal

Ensure all workflows, tasks, processes, and company protocols are being followed properly

Maintain accurate project tracking and task management daily

Monitor overdue tasks and ensure team accountability across departments

Keep all project information organized and updated in real time

Team Accountability & Communication
Communicate daily with internal team members through phone calls, messages, Slack, and other communication tools

Hold employees, project managers, cleaners, and contractors accountable for daily deliverables

Follow up aggressively and professionally on incomplete tasks and missed deadlines

Coordinate between departments to keep operations running smoothly and efficiently

Maintain constant communication with field personnel to ensure projects stay on schedule

Construction Operations Support
Manage and complete construction punch lists

Review daily property lock checks using security camera systems

Review cleaning and property readiness through cameras and OpenSpace software

Understand field conditions, construction sequencing, and jobsite operations

Communicate directly with subcontractors regarding project progress, scheduling, quality control, and completion requirements

Ensure properties meet cleanliness and readiness standards before final approvals

Invoice & Contractor Payment Coordination
Participate in invoice approval processes

Verify property readiness, cleanliness, and completion status prior to contractor payment approvals

Ensure proper documentation and operational compliance before payments are released

Procurement & Administrative Support
Assist procurement department with ordering materials and coordinating deliveries

Help prevent material-related project delays

Support daily operational and administrative tasks as needed

Coordinate urgent purchasing and scheduling needs to keep projects on track

Requirements
Required Experience & Skills
Strong construction background required

Experience in construction operations, project coordination, scheduling, or project management

Strong understanding of construction sequencing and scheduling logic

Ability to identify bottlenecks and proactively solve problems

Experience pushing schedules and accelerating project timelines

Comfortable managing multiple moving parts simultaneously

Strong leadership and accountability management skills

Excellent communication and follow-up abilities

Comfortable communicating with contractors and field teams daily

Ability to manage schedules, staffing coordination, and daily operations efficiently

Technical Skills
Strong technology and software proficiency

Experience with construction software platforms and project tracking systems

Comfortable using:
Monday.com

OpenSpace or similar construction software

Security camera systems

Google Workspace / Microsoft Office

Messaging and communication platforms

Preferred Qualifications
Experience managing residential construction projects

Experience with remote construction operations coordination

Bilingual (English + Spanish) is a plus!

Experience with Monday.com preferred

Ideal Candidate
The ideal candidate is:
Highly organized and detail-oriented

Proactive and solution-driven

Urgent, responsive, and accountable

Strong in construction scheduling and operations

Comfortable holding teams accountable

Able to identify operational weaknesses quickly

Focused on solving problems instead of making excuses

Excellent at multitasking and communication

Strong with technology and operational systems

This role is ideal for someone who enjoys construction operations, problem-solving, schedule management, team coordination, and driving projects forward aggressively and efficiently every single day.