Donor Communications Coordinator - Foundation - Regular full-time - 2025-15913 (2025-15913)

Sunnybrook Foundation inspires lasting support for Sunnybrook Health Sciences Centre, one of Canada’s largest and most dynamic health science centres. They are seeking a Donor Communications Coordinator to support the planning, development, and delivery of donor-facing communications that build trust and strengthen long-term relationships for the Foundation.

Responsibilities

• Coordinate workflow and review processes for donor-facing communications
• Prepare, format, and organize content and files for review, production, and distribution
• Use desktop publishing and layout designing software for donor communications materials, including proposals, overviews, decks, fact sheets etc
• Provide writing, editing, and layout support for donor communications across print and digital formats
• Support the development of video projects highlighting donor impact, patient stories, and fundraising priorities
• Support freelance workflow by preparing delegation emails, tracking assignments, and facilitating document handoffs
• Assist with scheduling, note-taking, and other administrative tasks as required
• Participate in regular team meetings, brainstorming sessions, and training opportunities to contribute ideas and promote continuous improvement
• Gather background materials and prepare files to support Communications Officers
• Coordinate timelines, schedules, and review cycles to support the smooth execution of donor communications projects
• Assist with meeting logistics, including interview scheduling, internal reviews, and cross-functional collaboration with Marketing and Hospital partners
• Monitor and update project tasks within the Foundation’s project management system, ensuring deadlines, deliverables, and approvals remain on track
• Maintain and organize team assets such as photo libraries, consent documentation, editorial calendars, and other creative files
• Support file organization, version control and naming conventions to ensure accuracy and consistency
• Upload final materials to internal platforms and share approved assets with cross-functional partners
• Act as a systems champion for Donor Communications platforms by providing troubleshooting support, encouraging best practices, and helping onboard new team members

Skills

• Education or experience in communications, marketing, journalism, fundraising or related field or an equivalent combination of skills and experience
• Strong organizational and time-management skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Strong attention to detail in file handling, version control, and information management
• Ability to handle confidential and sensitive information with discretion
• Ability to work collaboratively across teams and build strong working relationships
• Proficient using Microsoft Office, including Word, PowerPoint, and Excel
• Experience in communications, project coordination, marketing, or a related administrative role (within a non-profit, agency, or healthcare environment is an asset)
• Experience with project management or asset management systems (Wrike, Canto, SharePoint, or similar) is an asset
• Working knowledge of design and content tools (Canva, Adobe Creative Suite, or similar)
• Experience with CRM systems (e.g., Blackbaud) is an asset

Benefits

• Comprehensive health and dental benefits
• Participation in HOOPP (Healthcare of Ontario Pension Plan)
• Flexible work arrangements with a minimum of two (2) days in office
• Learning and growth opportunities

Company Overview