Event Experience Manager, Life Sciences, Clinical Experience Required (Remote)

Event Experience Manager, Life Sciences, Clinical Experience Required (Remote) Job Category : Event Management Services

Requisition Number : EVENT001420

Posted : February 12, 2026

Full-Time

Remote

Locations Showing 1 location

Remote Alabama, Alabama, USA

Remote Arizona, Arizona, USA

Remote Florida, Florida, USA

Remote Georgia, Georgia, USA

Remote Idaho, Idaho, USA

Remote Indiana, Indiana, USA

Remote Kentucky, Kentucky, USA

Remote Louisiana, Louisiana, USA

Remote Missouri, Missouri, USA

Remote New Jersey, New Jersey, USA

Remote New Mexico, New Mexico, USA

Remote North Carolina, North Carolina, USA

Remote South Carolina, South Carolina, USA

Event Experience Manager, Life Sciences, Clinical Experience Required

The Event Experience Manager will work closely with the client to understand the program goals and objectives and provide a return on their investment throughout each aspect of the program. The Event Experience Manager focuses on tactical operations and works with the operations team to provide optimal services to the account to support those goals. The Event Experience Manager works effectively and efficiently with the internal support teams, external clients, and vendors and stay in compliance with the corporate and/or pharmaceutical guidelines.

What you will do here:

Project Management with consultative approach for virtual, hybrid or in person meetings

Client, Financial, and Vendor Management

Marketing & Sales, Event Design, and Onsite Services

Manage multiple projects on tight timelines

Event Management

Follow all client mandated SOPs as required

Digital producer and/or tech support for your own events

Work with the Procurement Department to source and secure event space and guestrooms

Understand, review and monitor contract terms, space, and guest room blocks

Source, secure and manage all required suppliers for event including but not limited to DMC/Ground company, AV/Production company, Off-site venues, etc.

Profile management in Event Software (Cvent or client Event Software) for paid conferences and related complexities; manage status movement throughout life of the Event, keeping event data and financial data accurate and up to date, at all times

Create and manage the program agenda, event resume, event specification sheets and client and internal timelines based on company and client SOPs

Have a working knowledge of Event Software capabilities and the ability to guide clients on website development that produce quality reports to fulfill the budget owner’s needs

Understand registration and reporting expectations for event. Where applicable, collaborate with M&IW’s Attendee Registration Department on all attendee communications, event reporting and housing inquires

Guide internal and external teams throughout process through effective communication and organized plans

Schedule and hold internal team meetings throughout the life of each event: introductory kick-off meeting, pre-con and post-con meetings

Collaborate with M&IW’s Group Travel Department or client-specified travel management company (TMC) to offer airline booking to event attendees, if needed

Work with M&IW’s mobile app team to create an app on a platform that meets the client’s event

Act as the liaison with designated vendors and the hotel/venue to provide the support and communication required to execute a seamless event

Collaborate with M&IW’s FLOW division to secure gift and giveaway items and products as requested by client, meeting client and company SOPs for multiple bids

BEO review and execution

Coordinate and schedule all required ground transportation using preferred vendors

Creation/coordination of distribution of travel letters and departure notices

Marketing, Sales and Event Design Services

Collaborate with creative team to design any promotional materials for the event, or any materials for distribution at the event

Research entertainment options to meet theme and budget (DJ, band, dancers, performers)

Create décor and lighting presentations based on theme and budget, working with production companies

Create and manage diagrams based on guest counts, entertainment, equipment, A/V and lighting components

Act as liaison between hotel/venue and all vendors, providing the support andcommunication required to produce a seamless show

Create production schedule, supervise deliveries, setups and strikes of stage, A/V, lighting, décor, equipment

Manage logistics and riders for entertainment companies

Full understanding of client financial internal requirements and deadlines

Budget creation/management

Manage all event related payment requests and processing

Full audit and reconciliation of the hotel and other vendor invoices

Cost savings worksheet creation and management

Reconciliation management including estimated invoice and final invoice requirementsSource, secure and manage all required suppliers for event to allow for the best services at the most effective pricing

Negotiate cost savings and manage payment/reconciliation process

Clearly & effectively communicate to each vendor the goals & objectives of the event and the requirements and specifications of the event

Onsite Services

Provide strong leadership and communication to both the Onsite team as well as all vendors, and the ability to lead events to allow for successful end results

Manage and lead all pre-con and post-con meetings both internally at M&IW as well as with all applicable vendors and clients

Create and manage Onsite Execution Plan for all staff

Host daily staff meetings to keep staff updated and informed

Be a true leader onsite for internal team/client and attendees

Create and manage Onsite Emergency Preparedness Plan for your event

Life Sciences clients only

Understand policies and issues pertaining to events with HCPs in attendance

Knowledge of HCP payments: Fee for service (FFS), honoraria, and Expense reimbursement (NEER)

Partner with M&IW’s HCP compliance and reporting specialists to meet client’s Service Level Agreements.

Who you will work with:

Reporting to the Manager or Director, Event Experience, Event Management Services

Internal team members from multiple departments

External clients and key stakeholders

Vendors and supplier-partners

What we expect:

Details of these areas are shared during interviews and monthly reviews:

What you will bring:

College degree or equivalent experience

Minimum 5-7 years of experience in the meetings industry, specifically in operations

Knowledge of virtual and hybrid event options

Ability to travel on-site approximately 35% both domestically and internationally

Proven excellent oral and written communication skills in both internal and client-facing environments

Demonstrated track record of successfully managing multiple projects simultaneously

Ability to deliver creative outputs in a constricted timeline while maximizing available resources

Experience working in a virtual office environment a plus

Proficient in Microsoft Office systems (Outlook, Excel, OneNote, Word, and Power Point)

Experience with database management programs (Cvent preferred)

Life Sciences specialty only

Minimum 3+ years of experience in Life Sciences programs, sales and/or clinical program management

Conference & Tradeshow specialty only

Minimum 3+ years of experience in Meeting/Conference Planning or Exhibit/Tradeshow Management

Incentive Services specialty only

Minimum 3+ years of experience in Incentive program management

What we provide:

Health, Dental, Vision and Life Insurance options

401K plan

Paid holidays

Accrued personal time off for vacation and sick leave

Laptop, additional monitor, and mobile phone

Remote Office / Work from home, or option to work in our corporate headquarters located near Milwaukee

Who we are:

M&IW is a global event management firm specializing in virtual, hybrid, and in-person experiences of all shapes and sizes as well as consulting and enterprise strategies. As an entrepreneurial organization, we place customers at the center of everything we do and prioritize their needs through our core values of quality, agility, flexibility, and innovation. M&IW is a third generation, privately held, certified Women’s Business Enterprise (WBE) in business for more than 50 years. Headquartered in Wisconsin, USA, and supported by a remote workforce across the US and in the UK, China, and Brazil.

M&IW provides a portfolio of management services for meetings, events, incentives, conferences, and tradeshows. Those services include Event Management and Design, Event Sourcing, Attendee Registration and Reporting, Event Technology and Production, Creative Services, Event Marketing and Communications, Gifting and Engagement Strategies, Incentive and Recognition Solutions, Group Air Travel, On-Site Execution and Staffing, and Event Analytics. Our consulting and enterprise services include Technology Implementation and Administration, Meeting Policy, Process and Optimization, Third-party Governance, Executive Dashboards and Analytics, and Sustainability Best Practices and Tracking.

GLOBAL HEADQUARTERS:

10520 7 Mile Road, P.O. Box 65, Caledonia, WI 53108 | Phone +1 262-835-3553

M&IW associates are located throughout the US, UK, Latin America and Asia Pacific Regions

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.

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