Event Production Logistics Coordinator - Contract to Hire

About Us

We are a premium experiential marketing agency specializing in high-impact brand activations across food & beverage, hospitality, and retail environments. Our team executes 100+ activations annually, delivering seamless, elevated experiences for top-tier clients.

Role Overview

The Production & Logistics Coordinator plays a critical role in the planning and execution of brand activations. This position is responsible for managing logistics, coordinating assets, and ensuring all production elements are delivered on time and to the highest standard.

This is a fast-paced, detail-oriented role that requires strong organization, communication, and problem-solving skills.

Key Responsibilities

Coordinate logistics for events, including shipping, delivery, setup, and breakdown

Manage production timelines and ensure all deadlines are met

Source rentals, materials, and vendors based on project needs and budgets

Oversee asset movement, inventory, and warehouse coordination

Create and distribute detailed production sheets and run-of-show documents

Support national teams and on-site staff with event needs

Troubleshoot and resolve logistical challenges in real time

Ensure all activations meet brand and quality standards

Qualifications

2+ years experience in event production, logistics, or experiential marketing

Strong organizational and time management skills

Ability to manage multiple projects simultaneously

Excellent communication and problem-solving abilities

Experience with vendors, rentals, and event logistics preferred

Willingness to travel and work flexible hours (including weekends as needed)

What We’re Looking For

Detail-driven and highly organized

Calm under pressure and solution-oriented

Strong sense of ownership and accountability

Team player with a positive, can-do attitude

Passion for delivering premium experiences

Why Join Us

Work on high-profile brand activations

Fast-growing agency with consistent project volume

Opportunity to grow within a dynamic team

Hands-on experience across national campaigns

Compensation

Competitive and based on experience and project scope.

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