Events Coordinator - Part-time – Amazon Store
div
h4Job Details/h4
divstrongJob Location/strong: nbsp;nbsp;nbsp;Militia Heights - Needham, MA/div
divstrongPosition Type/strong: nbsp;nbsp;nbsp;Part Time/div
divstrongEducation Level/strong: nbsp;nbsp;nbsp;4 Year Degree/div
divstrongSalary Range/strong: nbsp;nbsp;nbsp;$32.00 - $32.00 Hourly/div
divstrongJob Shift/strong: nbsp;nbsp;nbsp;Day/div
/div
h4Description/h4pspanspanstrongDepartment: /strongDevelopment/span/span/p
pspanspanstrongClassification:/strong Part-Time/Hourly/Non-Exempt/span/span/p
pspanspanstrongSchedule: /strong20 hours/week (average; may vary with event season)/span/span/p
pspanspanstrongReports to:/strong Vice President, Development/span/span/p
div
hr //div
pspanspanstrongPosition Overview/strong/span/span/p
pspanspanThe strongEvents Coordinator/strong is responsible for strongplanning, organizing, and executing/strong all aspects of events that align with the organizationrsquo;s strongmission, objectives, and brand/strong. This role requires exceptional strongattention to detail, organizational skills, and collaboration/strong to ensure the success of fundraising and community engagement events./span/span/p
div
hr //div
pspanspanstrongPrimary Duties amp; Responsibilities/strong/span/span/p
h4spanspanstrongEvent Planning amp; Management/strong/span/span/h4
ul
li
pspanspanDevelop event concepts and themes that reflect our mission./span/span/p
/li
li
pspanspanCreate detailed event plans, timelines, and schedules./span/span/p
/li
li
pspanspanCoordinate logistics, including venue selection, catering, transportation, and accommodations./span/span/p
/li
li
pspanspanEnsure compliance with all legal, health, and safety requirements./span/span/p
/li
/ul
h4spanspanstrongBudget Management/strong/span/span/h4
ul
li
pspanspanPrepare and manage event budgets./span/span/p
/li
li
pspanspanTrack expenses and ensure events stay within budget./span/span/p
/li
li
pspanspanProvide financial reports and reconcile accounts after events./span/span/p
/li
/ul
h4spanspanstrongVendor Coordination/strong/span/span/h4
ul
li
pspanspanSource and negotiate with vendors for catering, deacute;cor, entertainment, and A/V needs./span/span/p
/li
li
pspanspanManage contracts and ensure services are delivered as agreed./span/span/p
/li
li
pspanspanBuild and maintain strong relationships with vendors and suppliers./span/span/p
/li
/ul
h4spanspanstrongAttendee Management/strong/span/span/h4
ul
li
pspanspanOversee event registration and maintain attendee lists./span/span/p
/li
li
pspanspanCoordinate guest services such as transportation, lodging, and special accommodations./span/span/p
/li
li
pspanspanRespond promptly to attendee inquiries and resolve issues./span/span/p
/li
/ul
h4spanspanstrongOn-site Event Coordination/strong/span/span/h4
ul
li
pspanspanSupervise event setup and teardown./span/span/p
/li
li
pspanspanEnsure all elements are executed according to plan./span/span/p
/li
li
pspanspanTroubleshoot issues in real time./span/span/p
/li
li
pspanspanManage event staff and volunteers./span/span/p
/li
/ul
h4spanspanstrongPost-Event Activities/strong/span/span/h4
ul
li
pspanspanConduct evaluations to gather feedback and assess success./span/span/p
/li
li
pspanspanPrepare reports and summaries./span/span/p
/li
li
pspanspanFollow up with clients and attendees for feedback and future opportunities./span/span/p
/li
/ul
h4spanspanstrongMarketing amp; Promotion/strong/span/span/h4
ul
li
pspanspanDevelop event content and collaborate with designers or marketing staff./span/span/p
/li
li
pspanspanCreate marketing strategies to attract and engage attendees./span/span/p
/li
/ul
h4Qualifications/h4brpspanspanstrongEducation:/strong/span/span/p
ul
li
pspanspanBachelorrsquo;s degree required./span/span/p
/li
/ul
pspanspanstrongSkills:/strong/span/span/p
ul
lispanspanStrong organizational and multitasking abilities./span/span/li
lispanspanExcellent communication and interpersonal skills./span/span/li
lispanspanProficiency with Microsoft Office, Canva, Eventbrite, Constant Contact, and/or event management software (or willingness to learn)./span/span/li
lispanspanCreative problem-solving skills./span/span/li
lispanspanAbility to work under pressure and meet deadlines./span/span/li
lispanspanHigh attention to detail./span/span/li
/ul
pnbsp;/p
pspanspanstrongExperience:/strong/span/span/p
ul
lispanspan5ndash;7 years of experience in event planning, coordination, development, or a related field./span/span/li
/ul
pnbsp;/p
pspanspanstrongWorking Conditions/strong/span/span/p
ul
li
pspanspanPrimarily in-person role with the option for one remote workday per week./span/span/p
/li
li
pspanspanOn-site presence required during events and peak planning periods./span/span/p
/li
li
pspanspanFlexibility for hybrid work may be available during off-peak times./span/span/p
/li
li
pspanspanMay require evenings, weekends, or holidays depending on event schedules./span/span/p
/li
li
pspanspanSome local travel is required; reliable personal transportation needed./span/span/p
/li
/ul
div
h4Job Details/h4
divstrongJob Location/strong: nbsp;nbsp;nbsp;Militia Heights - Needham, MA/div
divstrongPosition Type/strong: nbsp;nbsp;nbsp;Part Time/div
divstrongEducation Level/strong: nbsp;nbsp;nbsp;4 Year Degree/div
divstrongSalary Range/strong: nbsp;nbsp;nbsp;$32.00 - $32.00 Hourly/div
divstrongJob Shift/strong: nbsp;nbsp;nbsp;Day/div
/div
h4Description/h4pspanspanstrongDepartment: /strongDevelopment/span/span/p
pspanspanstrongClassification:/strong Part-Time/Hourly/Non-Exempt/span/span/p
pspanspanstrongSchedule: /strong20 hours/week (average; may vary with event season)/span/span/p
pspanspanstrongReports to:/strong Vice President, Development/span/span/p
div
hr //div
pspanspanstrongPosition Overview/strong/span/span/p
pspanspanThe strongEvents Coordinator/strong is responsible for strongplanning, organizing, and executing/strong all aspects of events that align with the organizationrsquo;s strongmission, objectives, and brand/strong. This role requires exceptional strongattention to detail, organizational skills, and collaboration/strong to ensure the success of fundraising and community engagement events./span/span/p
div
hr //div
pspanspanstrongPrimary Duties amp; Responsibilities/strong/span/span/p
h4spanspanstrongEvent Planning amp; Management/strong/span/span/h4
ul
li
pspanspanDevelop event concepts and themes that reflect our mission./span/span/p
/li
li
pspanspanCreate detailed event plans, timelines, and schedules./span/span/p
/li
li
pspanspanCoordinate logistics, including venue selection, catering, transportation, and accommodations./span/span/p
/li
li
pspanspanEnsure compliance with all legal, health, and safety requirements./span/span/p
/li
/ul
h4spanspanstrongBudget Management/strong/span/span/h4
ul
li
pspanspanPrepare and manage event budgets./span/span/p
/li
li
pspanspanTrack expenses and ensure events stay within budget./span/span/p
/li
li
pspanspanProvide financial reports and reconcile accounts after events./span/span/p
/li
/ul
h4spanspanstrongVendor Coordination/strong/span/span/h4
ul
li
pspanspanSource and negotiate with vendors for catering, deacute;cor, entertainment, and A/V needs./span/span/p
/li
li
pspanspanManage contracts and ensure services are delivered as agreed./span/span/p
/li
li
pspanspanBuild and maintain strong relationships with vendors and suppliers./span/span/p
/li
/ul
h4spanspanstrongAttendee Management/strong/span/span/h4
ul
li
pspanspanOversee event registration and maintain attendee lists./span/span/p
/li
li
pspanspanCoordinate guest services such as transportation, lodging, and special accommodations./span/span/p
/li
li
pspanspanRespond promptly to attendee inquiries and resolve issues./span/span/p
/li
/ul
h4spanspanstrongOn-site Event Coordination/strong/span/span/h4
ul
li
pspanspanSupervise event setup and teardown./span/span/p
/li
li
pspanspanEnsure all elements are executed according to plan./span/span/p
/li
li
pspanspanTroubleshoot issues in real time./span/span/p
/li
li
pspanspanManage event staff and volunteers./span/span/p
/li
/ul
h4spanspanstrongPost-Event Activities/strong/span/span/h4
ul
li
pspanspanConduct evaluations to gather feedback and assess success./span/span/p
/li
li
pspanspanPrepare reports and summaries./span/span/p
/li
li
pspanspanFollow up with clients and attendees for feedback and future opportunities./span/span/p
/li
/ul
h4spanspanstrongMarketing amp; Promotion/strong/span/span/h4
ul
li
pspanspanDevelop event content and collaborate with designers or marketing staff./span/span/p
/li
li
pspanspanCreate marketing strategies to attract and engage attendees./span/span/p
/li
/ul
h4Qualifications/h4brpspanspanstrongEducation:/strong/span/span/p
ul
li
pspanspanBachelorrsquo;s degree required./span/span/p
/li
/ul
pspanspanstrongSkills:/strong/span/span/p
ul
lispanspanStrong organizational and multitasking abilities./span/span/li
lispanspanExcellent communication and interpersonal skills./span/span/li
lispanspanProficiency with Microsoft Office, Canva, Eventbrite, Constant Contact, and/or event management software (or willingness to learn)./span/span/li
lispanspanCreative problem-solving skills./span/span/li
lispanspanAbility to work under pressure and meet deadlines./span/span/li
lispanspanHigh attention to detail./span/span/li
/ul
pnbsp;/p
pspanspanstrongExperience:/strong/span/span/p
ul
lispanspan5ndash;7 years of experience in event planning, coordination, development, or a related field./span/span/li
/ul
pnbsp;/p
pspanspanstrongWorking Conditions/strong/span/span/p
ul
li
pspanspanPrimarily in-person role with the option for one remote workday per week./span/span/p
/li
li
pspanspanOn-site presence required during events and peak planning periods./span/span/p
/li
li
pspanspanFlexibility for hybrid work may be available during off-peak times./span/span/p
/li
li
pspanspanMay require evenings, weekends, or holidays depending on event schedules./span/span/p
/li
li
pspanspanSome local travel is required; reliable personal transportation needed./span/span/p
/li
/ul