Executive Administrative Assistant - Sales

Job Description Summary
The Executive Administrative Assistant provides high-level administrative support to senior executives and leadership teams. This role is responsible for managing schedules, coordinating meetings, preparing correspondence and reports, handling confidential information, and ensuring smooth day-to-day executive operations. The ideal candidate is highly organized, detail-oriented, discreet, and able to manage multiple priorities in a fast-paced environment.

Job Description
Key Responsibilities
Manage executive calendars, including scheduling meetings, appointments, and travel arrangements
Coordinate internal and external meetings, including agendas, meeting materials, room setup, and follow-up actions
Prepare and edit correspondence, presentations, reports, and other business documents
Serve as a point of contact between executives, employees, clients, and external stakeholders
Screen calls, emails, and other communications, responding or escalating as appropriate
Maintain confidential files, records, and sensitive information with a high level of discretion
Track deadlines, action items, and key deliverables for executives
Support planning and execution of events, leadership meetings, and special projects
Process expense reports, invoices, and purchase requests as needed
Organize and maintain office systems, records, and administrative processes
Assist with onboarding coordination, team communications, and department logistics
Anticipate executive needs and proactively resolve administrative issues

Qualifications
Associate’s or bachelor’s degree preferred, or equivalent work experience
5+ years of administrative support experience supporting senior leaders or executives
Strong proficiency in Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPoint

Preferred Skills
Experience with calendar management, travel coordination, and meeting support
Excellent written and verbal communication skills
Strong organizational and time-management skills
Strong problem-solving skills and attention to detail
Ability to work independently and adapt to changing priorities

Note:
To comply with US immigration and other legal requirements, it is necessary to specify the minimum number of years' experience required for any role based within the USA. For roles outside of the USA, to ensure compliance with applicable legislation, the JDs should focus on the substantive level of experience required for the role and a minimum number of years should NOT be used.