Executive Administrator

Do you thrive on precision, accountability, and execution? We are looking for a detail-driven professional who can own processes, manage complex workflows, and ensure that nothing slips through the cracks. If you’re a disciplined operator who takes pride in being the backbone of a growing business, this role is for you.

What You’ll Do

• Transaction Coordination – Manage transaction workflows end-to-end, utilizing transaction management software to keep deals on track and ensure all documents are in order.
  

  Podcast Coordination – Source and qualify guests, manage outreach, and schedule recordings with accuracy and timeliness.
  

  Email Campaigns – Draft and deliver 3 recurring campaigns on schedule, maintaining clean lists and consistent reporting.
  

  Marketing Support – Coordinate one blog topic per month with the team, create graphics/newsletters in Canva, and ensure execution of posting schedules.
  

  Property Management Support – Handle tenant communications, oversee lease renewals, and coordinate repair contractors (can be taught).
  

  Acquisitions Support – Follow up with potential real estate acquisition leads, document progress, and escalate qualified opportunities.
  

  Team Meeting Support – Attend weekly meetings as secretary, produce accurate notes, assign action items, and drive completion.
  

  Systems & CRM (GoHighLevel) – Manage user accounts, monitor inbound lead assignments, and maintain workflow accuracy.
  

  Executive Support – Control calendars, tasks, and communications, ensuring leadership is focused on high-value work.
  

  What We’re Looking For
  

  • Fluent in English (written and spoken) Spanish is as bonus
    

    2+ years as an Executive Assistant, Marketing Coordinator, or VA, ideally with transaction coordination experience.
    

    Demonstrated ability to learn and excel with new technology.
    

    Proficient in Canva, G-Suite, and at least one project/task management tool (such as trello or clickup).
    

    Familiar with GoHighLevel and able to create/manage workflows.
    

    Strong attention to detail and an independent problem-solver.
    

    Strong written/verbal communicator with a bias for action and results.
    

    Preferred Qualifications (Ranked)
    

    1. Experience as a transaction coordinator for a real estate team.
       

       Experience with being an executive assistant
       

       Experience with property management tasks (tenant communications, lease renewals, contractor coordination).
       

       Podcast coordination or production support experience.
       

       Why Join Us?
       

       • Direct impact working with a successful real estate agent, podcast host, and realtor team leader.
         

         Exposure to real estate acquisitions and property management operations.
         

         A fast-paced environment where execution and accountability are valued and recognized.
         

         Competitive compensation: $1,500–$2,000 USD/month depending on experience.

       
       
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