Executive Assistant
Notable is the leading intelligent automation company for healthcare. Customers use Notable to drive patient acquisition, retention, and reimbursement, scaling growth without hiring more staff. We don’t just make software.
We are on a mission to fix the broken U.S. healthcare system by helping to eliminate the massive administrative burden that is placed on our nation’s healthcare staff. We hire people from diverse backgrounds and are always looking for employees who bring fresh ideas to our space. Passion is paramount, and at Notable, you will get to work with other talented people who aim to set a new standard for innovation in healthcare.
Role Summary:
We are seeking a dynamic Executive Assistant to provide comprehensive support to members of our executive leadership team. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional organizational abilities, and possesses strong business acumen. This role requires someone who can anticipate needs, manage complex calendars, and serve as a trusted partner to our leadership team while maintaining the highest level of professionalism and confidentiality.
Key Responsibilities:
Executive Support
Provide dedicated administrative support to multiple C-level executives, managing their daily operations and priorities
Coordinate complex calendar management, including scheduling meetings, resolving conflicts, and ensuring executives are properly prepared for each engagement
Handle sensitive information and communications with discretion and professionalism
Arrange domestic and international travel, including comprehensive itineraries, accommodations, and necessary documentation
Draft and edit correspondence, presentations, and other business documents
Facilitate effective communication between executives and internal/external stakeholders
Office Management
Support office operations and maintenance, ensuring a professional work environment
Support office supplies, vendors, and service providers
Coordinate office moves, renovations, or space planning as needed
Assist in organizing company events, meetings, and team-building activities
Support onboarding processes for new executive team members
Project Management
Lead and coordinate special projects as assigned by executive team
Track project milestones and ensure timely completion of deliverables
Prepare and distribute meeting minutes and follow up on action items
Assist in the preparation of board meetings and executive presentations
Manage expense reports and budget tracking for executive team
Required Qualifications:
5+ years of experience as an Executive Assistant, preferably supporting multiple executives; including C-suite level executives
Exceptional organizational skills with demonstrated ability to manage competing priorities
Advanced proficiency in Google Workspace
Outstanding written and verbal communication skills
Problem-solving mindset with strong attention to detail
What We’re Looking For:
Ability to maintain strict confidentiality and exercise discretion
Excellent judgment and decision-making capabilities
Strong interpersonal skills and professional demeanor
Proactive approach to anticipating needs and resolving issues
Flexibility to adapt to changing priorities and deadlines
Ability to work independently and as part of a team
Occasional early morning or evening availability required
In office and at event support required
Occasional travel may be required
Fast-paced environment requiring ability to manage multiple concurrent
projects
Beware of job scam fraudsters! Our recruiters use @notablehealth.com email addresses exclusively. We do not conduct interviews via text or instant message and we do not ask candidates to download software other than Zoom, to purchase equipment through us, or to provide sensitive personally identifiable information such as bank account or social security numbers. If you have been contacted by someone claiming to be me from a different domain about a job offer, please report it as potential job fraud to law enforcement and contact us here.