Executive Assistant
ALDI USA is a company focused on providing great deals through a dedicated team of administrative professionals. The Executive Assistant role involves providing administrative support, managing communication, and maintaining organization within the corporate environment.
Responsibilities
- Provides administrative support in a timely, professional and ethical manner
- Responds to all divisional media and legal inquiries appropriately in accordance with company guidelines
- Communicates relevant information with peers and leadership allowing them to fulfill their duties
- Works proactively to identify, investigate, and report irregularities within designated area of responsibility
- Conducts training and cross training of knowledge and expertise within area of responsibility
- Assists in preparing thorough, accurate meeting notes to provide historical reference for meetings by developing and utilizing well-organized filing and retrieval systems
- Maintains employee data files, and ensures items are archived and disposed of per company guidelines
- Maintains an efficient and well-organized filing system for the department
- Communicates with internal and external contacts, attorneys, third party administrators, and government agencies as necessary
- Collaborates with divisional employee and communicates relevant information to direct leader
- Performs all assigned tasks accurately, efficiently, and in accordance with applicable policies and procedures
- Complies with ALDI privacy and security requirements and policies if job responsibilities include possible access to confidential and/or sensitive information
- Other duties as assigned
Skills
- High School Diploma / GED required
- A minimum of 1 year of relevant experience required
- Ability to perform duties with or without reasonable accommodation
- Provides administrative support in a timely, professional and ethical manner
- Responds to all divisional media and legal inquiries appropriately in accordance with company guidelines
- Communicates relevant information with peers and leadership allowing them to fulfill their duties
- Works proactively to identify, investigate, and report irregularities within designated area of responsibility
- Conducts training and cross training of knowledge and expertise within area of responsibility
- Assists in preparing thorough, accurate meeting notes to provide historical reference for meetings by developing and utilizing well-organized filing and retrieval systems
- Maintains employee data files, and ensures items are archived and disposed of per company guidelines
- Maintains an efficient and well-organized filing system for the department
- Communicates with internal and external contacts, attorneys, third party administrators, and government agencies as necessary
- Collaborates with divisional employee and communicates relevant information to direct leader
- Performs all assigned tasks accurately, efficiently, and in accordance with applicable policies and procedures
- Complies with ALDI privacy and security requirements and policies if job responsibilities include possible access to confidential and/or sensitive information
- Consistently demonstrates the Mindsets, ALDI Acts Competencies and Professional Skills (M.A.P.) as outlined for the role
- Gives attention to detail and follows instruction
- Excellent verbal and written communication skills
- Ability to prioritize and work under strict deadlines
- Ability to work both independently and within a team environment
- Ability to stay organized and multi-task efficiently
- Ability to keep confidentiality as needed
- Proficient in Microsoft Office Suite
- Ability to interpret and apply company policies and procedures
- Ability to understand, reconcile, and substantiate balances in associated General Ledger accounts
- Proficient in typing and data entry
- Displays expense and cost control in decision-making
- Associate's Degree in Office Administration or related field preferred
Benefits
- 401(k) Plan
- Company 401(k) Matching Contributions
- Employee Assistance Program (EAP)
- PerkSpot National Discount Program
- Medical, Prescription, Dental & Vision Insurance
- Generous Vacation Time & 7 Paid Holidays
- Up to 6 Weeks Paid Parental Leave at 100% of pay
- Up to 2 Weeks Paid Caregiver Leave at 100% of pay
- Short and Long-Term Disability Insurance
- Life, Dependent Life and AD&D Insurance
- Voluntary Term Life Insurance
Company Overview
Company H1B Sponsorship