Executive Assistant

Mission Statement: To improve the quality of life for the Haitian people, particularly women and children.

 

Vision: Our vision for Haiti:  Joyful children, healthy families, thriving communities, and the resources to make it so.

 

Brief Organizational Summary: 

Hope for Haiti is an innovative and creative international development organization that has been working in Haiti for over 35 years. The organization partners with private donors to create community-based sustainable change through a grassroots and strategic holistic approach.  Hope for Haiti is an action-oriented and fast-paced organization that believes in partnership solutions to poverty alleviation. Hope for Haiti’s vision for the future is one of the strategic growth in creating healthy, sustainable communities.

Hope for Haiti has a distinguished and well-established Board of Directors that provides the organization with strong governance, oversight, and strategic direction. Building upon the organization’s proven track record of success, Hope for Haiti stays true to its mission and founding principles while offering a dynamic and supportive work environment. For more information about Hope for Haiti, please visit
www.hopeforhaiti.com.

ESSENTIAL DUTIES AND TASKS

Executive Calendar Management

Coordinate and manage calendars for C-Suite executives, with a strong emphasis on donor meetings and external stakeholder engagements

Prioritize scheduling needs and resolve conflicts proactively

Prepare executives for meetings with relevant materials and briefings

Board Meeting Coordination

Schedule and coordinate board and committee meetings, including managing invitations, RSVPs, and materials distribution

Arrange meeting logistics such as room setup, virtual access, and technology needs

Coordinate catering for board meetings and ensure a professional, seamless experience

Assist with preparation and distribution of board materials and follow-up items

Event Logistics, Coordination, and Donor Relations (Arizona Focus)

Plan, coordinate, and execute logistics for events and meetings in Arizona

Build relationship with donors and event attendees

Liaise with venues, vendors, and internal stakeholders to ensure seamless event delivery

Manage travel arrangements, accommodations, and on-site coordination as needed

Lead procurement for silent auction

Expense Reporting

Prepare and submit accurate, timely expense reports for the CEO

Ensure compliance with organizational policies and maintain proper documentation

Track and reconcile expenses, flagging discrepancies as needed

Administrative Support

Assist with meeting preparation, including agendas, materials, and follow-ups

Handle sensitive information with a high level of confidentiality

Support special projects and ad hoc administrative tasks as assigned

May require occasional travel to Florida and Connecticut and flexibility to support events outside of standard business hours 

EDUCATION/EXPERIENCE

Proven experience as an Executive Assistant or in a similar administrative role supporting senior leadership

Strong organizational and time management skills with exceptional attention to detail

Ability to manage multiple priorities in a fast-paced environment

Excellent written and verbal communication skills

High level of discretion and professionalism

Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and expense management systems

Experience coordinating events and managing travel logistics preferred

PERSONAL CHARACTERISTICS THAT ALIGN WITH CORE VALUES

Resiliency

Ability to respond appropriately and sensitively to cultural differences as they arise among the organization’s service population

Ability to learn quickly, take the initiative, and report on results

Flexible, adaptable, patient, and accepting of the fact that Hope for Haiti and its activities are constantly evolving in line with its resources and goals

Ability to adapt to and make level-headed decisions in stressful situations

High energy and strong physical condition, including but not limited to the ability to hike distances over 5 kilometers and lift at least 30 lbs. over the shoulders

Empowerment

Ability to conduct and participate in staff meetings and strategic planning professionals and to represent Hope for Haiti’s mission to team members and colleagues

Have a sense of initiative, responsibility, and creativity

Strong proficiency in problem-solving

Accountability

Attention to detail and punctuality in executing the responsibilities assigned to you

Excellent organizational skills and ability to prioritize assigned tasks.

Personal commitment to the mission and vision of Hope for Haiti and a desire to help the most vulnerable population

Maintains the highest level of confidentiality with sensitive information 

Collaboration

Ability to effectively work and communicate with a team

Ability to resolve interpersonal conflict while preserving a team-oriented outlook 

Ability to communicate easily with team members

Commitment to Hope for Haiti’s Organizational Norms

Hope

A shared belief that there is always a pathway to improvement despite the challenges that lie ahead. 

Positive outlook and ability to work through difficult situations knowing that it’s possible to achieve desired outcomes. 

Commitment to Hope for Haiti’s Code of Conduct and Safeguarding Policies

COMPENSATION & BENEFITS

Generous benefits package including medical, dental, vision, 401K match, life insurance, paid time off, etc. Compensation is based on Hope for Haiti’s Compensation Scale.

APPLICATION PROCESS 

Hope for Haiti is currently accepting applications. Interested candidates should submit a resume and a cover letter listing at least 3 references with a phone number and email, and salary requirements in English. Applications are due by June 1, 2026 or until a qualified candidate is selected.

For candidates who move forward in the process, the steps of the process include: 

Written application with questions and resume 

Phone call screen with People and Talent 

Videocall interview with Hiring Manager

Reference check 

Offer 

Background Check 

 

Hope for Haiti is an Equal Opportunity Employer - Hope for Haiti considers all applicants based on merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, or disability.

PROTECTION ACKNOWLEDGMENT

HFH prohibits all forms of abuse and exploitation towards children and vulnerable adults. As a professional candidate, you commit to adhering to the organization’s policy on protection, rights and dignity of children and vulnerable adults and to safeguard them from abuse and exploitation as defined in HFH's Safeguarding Policy.

Our safeguarding measures include:

Mandatory safeguarding training for all employees and partners.

Mandatory self-disclosure during recruitment process

Accessible and confidential reporting channels for any concerns or incidents, ensuring prompt and thorough investigations.

Regular reviews of our safeguarding policies to ensure they meet the highest standards.

By applying for this position, you acknowledge and agree to our safeguarding policies and practices. 

Thank you for your interest in Hope for Haiti!

To learn more about us, please visit www.hopeforhaiti.com