Executive Assistant

Company Description

Working at The Adaptavist Group
The Adaptavist Group is a global family of companies with a common goal. We combine the best of teamwork, technology, and processes, helping all kinds of businesses be better today and tomorrow. We are experts at delivering enterprise software, tailored solutions, and quality services across some of the world’s most trusted technology ecosystems, including Atlassian, AWS, Slack, GitLab, monday.com and Aha!

We make change happen. From anywhere. What we offer you
We offer a very generous holiday (PTO) allowance, trusting you to take vacation time that suits your personal life, alongside flexible working hours that empower you to work when it best fits you and your team.

We provide MacBooks to all employees and additional support for fully remote workers to set up their home offices. Our exceptional Time Away Policy includes 26 weeks of fully paid leave for birthing parents, 13 weeks for non-birthing parents, and extended leave for adoption, IVF, surrogacy, elective egg freezing, and women's health needs such as menopause, menstruation, endometriosis, and PCOS. Our trusting, flexible, remote-first way of working means that work can fit around your life, rather than your life fitting around work.

Read our full list of benefits

Job Description

About the role
An Executive Assistant at The Adaptavist Group or any of its companies will play a key role in helping the business grow, pushing for the rapid growth we currently achieve into the foreseeable future, and supporting the team with the challenges that come with it. 
This role will primarily cover general administration, operational duties, and supporting global senior leaders by freeing them of tasks so they can focus on managing their areas of the business on a day-to-day basis.  
The role will involve daily challenges that require creative, collaborative solutions, working with various stakeholders, both internally and externally, at all levels.
What you'll be doing
Diary and Email Management 
Coordinate and organise senior leaders' diaries and inboxes across various time zones 

Respond to some emails where requested

Administration 
Preparing agendas, writing minutes and attending meetings 

Organising and coordinating complex travel and accommodation requests 

Maintaining up-to-date personal documentation in a secure way

Providing all relevant documentation for meetings ahead of time to ensure the senior leaders are prepared for meetings

Project management 
Running and maintaining small projects and initiatives independently of the senior leaders

Maintains a cost-effective balance of controls and risk-taking to ensure effective and efficient operation within budget

Stakeholder Management 
Build strong relationships with the current senior leadership team to ensure harmonious working relationships 

Engaging with and on behalf of the senior leaders with internal and external stakeholders at all levels 

Be visible to The Adaptavist Group employees as the point of contact for senior leaders 

Travel
This role may involve business trips in the regions in which we operate across EMEA, APAC and AMER 

Qualifications

What we're looking for
Comfortable use and good knowledge of Apple Mac 

Business/office software tools (Word, Excel, PowerPoint), Google Sheets/Docs, Trello, Slack, Telegram

Excellent planning and organisational skills - you'll be detail-oriented and thrive on delivering good results

Strong English communication skills - verbal and written

Display a high degree of resilience in an environment which is constantly changing

Comfortable working on the go, whilst travelling.

Experience with Jira and  Confluence is desirable but not necessary

Data and Analytics understanding and interest

 
Comfortable working with senior stakeholders at all levels internally and externally - candidates will need to be able to build and develop strong relationships with a range of stakeholders

Creative approach to problem-solving

Ability to demonstrate discretion and confidentiality at all times

Have a flexible and adaptive style to working, a positive attitude, team player and have a good sense of humour

Ability to work well under pressure and prioritise workload proactively

Additional Information

Not ticking every box? That’s totally okay! Studies show that women and people of colour might hesitate to apply unless they meet every single requirement. At TAG, we’re dedicated to creating a diverse and welcoming team. If you’re passionate about this role and keen to learn and grow with us, we encourage you to apply, even if you don’t have everything that's listed just yet. 
Drop us your application, we’d love to hear from you!
What to expect
We have published some support on Interviewing with The Adaptavist Group to try to alleviate any pre-interview anxieties, here you’ll find information to help you prepare and ace an interview at TAG.
You can read them here

Equal opportunities for everyone
At The Adaptavist Group, we are committed to promoting a diverse and inclusive community and believe this positively impacts both the creation of our innovative products and our delivery of bespoke solutions to our global customers and our own unique culture. We encourage all qualified applicants, regardless of age, disability, race, sexual orientation, religion or belief, sex, gender identity, pregnancy and maternity, marriage, and civil partnership status. Recruitment fraud notice
We are aware of recruitment scams where individuals or organisations may falsely claim to represent us.

We take this seriously and are committed to protecting candidates throughout our hiring process. We will never ask for any form of payment, fees, or financial commitment at any stage of recruitment, including applications, interviews, onboarding, or equipment provision. Most of our recruitment communications are sent from our system, SmartRecruiters, and may come from addresses such as @smartrecruiters.com.

All our emails are signed off by The Talent Team @ The Adaptavist Group. If you are ever unsure about the authenticity of a message or job offer, please verify it via our official careers channels before responding.

Job Field: Back Office, Administrative and Operations
Candidate Location: UK