Executive assistant (healthcare startup – admin, outreach & marketing)

About the Role:

We are a staffing agency recruiting on behalf of a newly launching healthcare business seeking a highly organized and proactive Executive Assistant to act as a true right-hand support to the founder.

This is a dynamic role combining administration, outreach, and light marketing, ideal for someone who enjoys variety and wants to grow with a business from an early stage. You will play a key role in supporting operations, organizing priorities, and helping drive early growth.
Key Responsibilities:
• Manage and track key administrative tasks, including contracts and documentation
• Conduct research and build targeted contact lists (e.g., healthcare facilities and decision-makers)
• Perform outreach via phone and email to introduce services and support business development efforts
• Assist with social media management and basic marketing activities
• Organize workflows and provide daily task tracking and follow-ups
• Support scheduling, coordination, and general executive assistant duties
• Help prioritize tasks and ensure key deadlines are met
Required Qualifications:
• Previous experience as an Executive Assistant, Virtual Assistant, or similar role
• Strong organizational and multitasking skills
• Comfortable with outreach (calls and emails) and professional communication
• Ability to work independently and manage shifting priorities
• Excellent written and verbal communication skills
• High attention to detail and strong follow-through
Preferred Qualifications:
• Experience in healthcare, medical administration, or related fields
• Experience with research and lead generation
• Familiarity with social media management
• Experience supporting startups or small businesses
• Prior remote work experience
What We're Looking For:
• A proactive "right-hand" type of assistant who takes ownership of tasks
• Someone adaptable who can handle a mix of admin, outreach, and marketing support
• A self-starter who can organize priorities and keep things moving
• A candidate excited to grow with a new and expanding healthcare business
Growth Opportunity:

This role offers a clear path to increased responsibility and full-time hours as the business grows, with the potential to take on a larger role in operations and business development.

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