Executive Assistant to Management Team (Remote – Pacific Time | Bilingual | LATAM-Based)

Join Our Growing Team as a Bilingual Executive Assistant - Remote in Latin America!

We're seeking a highly organized, tech-savvy, and bilingual (English & Spanish) Executive Assistant to support our management team in a dynamic, fast-growing structural concrete subcontracting company based in Southern California. This full-time remote role offers an exciting opportunity to contribute to a U.S.-based business while working within your local region.

Location & Schedule

• Location: Remote – Applicants must be based in Latin America

• Schedule: Monday – Friday, 7:00 AM – 4:00 PM Pacific Time (Full-Time)

Compensation

Monthly salary of $1,500 USD on a contract basis. This is a competitive, regionally appropriate rate designed to provide stable, motivating income in Latin America, with excellent opportunities for growth within our values-driven, U.S.-based company.

About the Role

Become a vital part of our team supporting leadership with operational efficiency, calendar management, communication, and light marketing tasks. This is a remote role that requires your availability during Pacific Time hours, enabling seamless collaboration with our California-based management.

Ideal candidates are fluent in both English and Spanish, detail-oriented, proactive, and passionate about bringing structure and accountability to a high-growth business.

Key Responsibilities

• Manage calendars, inboxes, meetings, and priorities for the leadership team

• Organize and triage over 100 emails daily, identifying critical items and responding to or dismissing low-priority emails

• Attend or review internal meetings, take notes, assign follow-ups, and track accountability

• Use AI tools (like ChatGPT) to draft emails, generate summaries, and streamline workflows

• Build and maintain standard operating procedures (SOPs), organize digital files, and manage shared drives (Microsoft 365, SharePoint)

• Assist in implementing and managing task-tracking platforms (Microsoft Planner, Asana, etc.)

• Coordinate travel arrangements, scheduling, birthdays, and provide light personal support

• Support basic marketing activities such as LinkedIn posting and website updates (WIX)

Ideal Candidate Profile

• Located in Latin America

• Fluent in both English and Spanish (spoken and written)

• Minimum of 3 years experience as an Executive Assistant or similar role

• Exceptional communication, organization, and problem-solving skills

• Proficiency with Microsoft 365, HubSpot, task management tools, and cloud platforms

• Experience with AI productivity tools like ChatGPT

• Proactive, responsive, and capable of working independently

• Comfortable holding others accountable and ensuring leadership stays focused

How to Apply

Please submit the following:

• Your resume

• A brief cover letter explaining why you’re the perfect fit for this role

• A sample professional email or follow-up message (bonus if AI-assisted)

• Your current location and confirmation of availability to work Pacific Time hours

️ Notes for U.S. & Canadian Applicants

While we appreciate interest from applicants in the United States and Canada, this position is structured as a full-time contractor role with a compensation of $1,500 USD/month. Due to legal regulations around worker classification and minimum wage laws, we are unable to hire full-time contractors residing in the U.S. or Canada—particularly in California—at this rate.

We are committed to providing competitive, regionally appropriate compensation and seek long-term partners based in Latin America or regions where this rate aligns with local standards.

Thank you for your understanding!

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