Executive Assistant to the CEO
About XBOW
At XBOW, we’re redefining the future of cybersecurity by building the world's first autonomous pentester, powered by AI. Today, the gold standard for securing software systems is human pentesters, but with the rise of artificial intelligence, we’re stepping up to scale offensive security to meet the ever-growing demand. AI is transforming the landscape of both cybersecurity and cyberattacks.
While millions of people without security expertise are creating software, bad actors are using AI to launch more effective attacks. XBOW fights back with AI-driven superpowers, enabling security teams to stay one step ahead. Backed by Sequoia Capital and Altimeter, and a team that includes the creators of GitHub Copilot and GitHub Advanced Security, XBOW is not just keeping up with the times—we’re shaping the future of cybersecurity.
Our mission is simple: to defeat the bad actors before they strike, using AI to revolutionize how we approach offensive security. We’re building something that must be built, and we’re the team to do it. Join us in shaping the next frontier of autonomous security.
Your Role
As Executive Assistant to the CEO, you will be responsible for creating the time, space, and focus required for the CEO to operate at maximum effectiveness.
This role is far more than calendar management. You will serve as a trusted partner who anticipates needs, removes friction, manages competing priorities, and ensures the CEO is spending time on the highest-value activities.
You will operate at the center of a fast-moving organization, coordinating across leadership, investors, customers, candidates, and external stakeholders. Success in this role requires exceptional organization, discretion, judgment, and attention to detail.
You thrive in dynamic environments, enjoy solving problems before they become problems, and take pride in creating order from complexity.
What You'll Do
Own and manage the CEO’s calendar, ensuring time is allocated effectively against company priorities
Coordinate internal and external meetings, including leadership meetings, customer meetings, investor meetings, and board-related activities
Manage complex travel planning, logistics, and itineraries
Act as a gatekeeper and facilitator, helping prioritize inbound requests and communications
Prepare meeting agendas, briefing materials, notes, and follow-up actions
Track action items and ensure important commitments are executed on time
Coordinate leadership offsites, team events, and executive meetings
Build and maintain systems that improve organization, communication, and operational efficiency
Manage sensitive and confidential information with absolute discretion
Serve as a trusted operational partner to the CEO and leadership team
Leverage AI and automation tools to improve productivity, organization, and workflow management
Who You Are
5+ years supporting founders, CEOs, executives, or senior leadership teams
Exceptional organizational and project management skills
Outstanding written and verbal communication abilities
Strong judgment and ability to prioritize effectively in fast-moving environments
Experience managing complex calendars, travel, and executive communications
Ability to operate independently with minimal oversight
High level of professionalism, discretion, and trustworthiness
Strong attention to detail and follow-through
Comfortable navigating ambiguity and shifting priorities
Demonstrated ability to leverage technology, AI, and automation tools to improve productivity
Bonus if you have
Experience supporting founders or executives at venture-backed startups
Experience in cybersecurity, AI, SaaS, developer tools, or technology companies
Experience coordinating board meetings and investor communications
Exposure to international travel coordination and global business operations
Experience working in remote-first organizations
Familiarity with tools such as Notion, Google Workspace, Slack, ChatGPT, and other AI productivity platforms
What We Offer:
Compensation & Equity: Competitive salary and equity package, making you an integral part of XBOW’s growth story.
Career Growth: Significant opportunities to progress within the company and shape your career trajectory as we scale.
Meaningful Work: You’ll directly impact XBOW’s mission to revolutionize cybersecurity and protect organizations worldwide.
What Else You Should Know
Location: USA Remote
Contract: Full-time
Hiring Process:
Introduction with TA screen
Interview with Head of Talent
Role Related Interviews
Final Interview with CEO & Founder
At XBOW, we leverage AI every day, it's embedded in our product and our sales approach. But for this role, we’re seeking someone who brings genuine curiosity, empathy, and persistence. If that's you, we'd love to connect.