Executive Assistant To The Director Of Engineering (India/Philippines) REMOTE LOCATION

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to the Director of Engineering to provide high-level administrative and coordination support. This role is ideal for a candidate with a Civil Engineering diploma or degree who understands engineering terminology, project workflows, and technical documentation, and can effectively support a fast-paced engineering function. 

The ideal candidate will serve as a strategic and administrative partner to the Director of Engineering, helping manage schedules, communications, documentation, reporting, meeting coordination, and follow-up on departmental priorities. This individual should be comfortable working with engineering-related documents, coordinating with technical teams, and supporting project and operational activities across multiple priorities. 

KEY RESPONSIBILITIES 

Provide direct administrative support to the Director of Engineering  

Manage calendars, schedule meetings, and coordinate internal and external appointments across time zones 

Organize and track priorities, deadlines, action items, and follow-ups for the Director and engineering team 

Assist in the development of proposals and statements of qualifications (SOQs) by coordinating content, gathering project information, formatting submission materials, and helping ensure timely and accurate delivery 

Prepare meeting agendas, take meeting notes, and distribute clear action items  

Draft, format, and manage correspondence, reports, presentations, and internal documents 

Support the review, organization, and tracking of engineering documentation, including plans, reports, submittals, and project records 

Coordinate with internal departments, consultants, vendors, and project stakeholders to support workflow and communication 

Assist with document control, file organization, and maintaining accurate records for engineering projects and department activities  

Help monitor project milestones, deliverables, and status updates to ensure timely follow-through  

Support preparation of presentations, summaries, dashboards, and reports for leadership meetings  

Track invoices, budgets, or administrative project costs as assigned  

Assist with travel planning, scheduling logistics, and other executive support needs 

Maintain confidentiality and professionalism in handling sensitive business information 

QUALIFICATIONS 

Diploma or degree in Civil Engineering required 

3+ years of experience in an Executive Assistant, Engineering Coordinator, Project Coordinator, or similar support role 

Prior experience supporting a director, senior leader, or executive preferred 

Strong understanding of engineering terminology, project documentation, and technical workflows 

Excellent verbal and written English communication skills 

Strong organizational skills with the ability to manage multiple priorities and deadlines  

High attention to detail and ability to work independently in a remote environment 

Professional, resourceful, and proactive approach to problem-solving 

PREFERRED SKILLS 

Experience supporting engineering, construction, infrastructure, or technical teams  

Familiarity with project coordination, document management, and engineering deliverables 

Strong proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook  

Experience with scheduling platforms, virtual meeting tools, and collaboration systems such as Microsoft Teams or similar 

Ability to read and understand engineering drawings, reports, and technical documents is a plus 

Experience working with teams in the U.S. or supporting leadership across multiple time zones is strongly preferred 

WORK ENVIRONMENT 

Fully remote role based in India or the Philippines  

Must have reliable internet connectivity and a professional remote work setup  

Flexibility to support U.S. business hours, as needed '

Salary: $4-$9 per hour