Executive Assistant Zurich Duo

Our Opportunity 

Looking for a challenging and inspiring work environment within a creative in-house agency, supporting Zurich, that puts innovation at the heart of its operations? Zurich Duo, a spin-off of Zurich Group operating independently in Barcelona, combines entrepreneurial agility with the resources and stability of a global leader. We deliver creative, strategic, and experience-led services for internal stakeholders.  

Imagine if you could support leaders transforming how we approach creativity, design and digital strategy and be a part of a multicultural, world-class team who believes in helping you reach your full potential. 

Your role 

As an Executive Assistant at Zurich Duo, your main responsibilities will involve 

Provide full secretarial and administrative support to several executives within any unit or department in the most effective, efficient way.  

Schedule and maintain calendar of appointments 

May be requested to edit (or copy/type) and format documents/presentations under clear direction from the manager 

Manage and coordinate all travel itineraries and expenses reports 

Welcome/interact with visitors promptly 

Organize events, meetings and conferences including the coordination of facilities and caterings 

Responsible for all logistics and coordination related to department/group meetings. These meetings may involve participants from multiple departments, booking meeting rooms and setup of video conference systems 

May take part in well-defined meetings and record minutes of the discussion 

Assist in training or briefing of new employees 

Helps coach and develop those individuals that are new to the role or in need of support and assistance 

Collaborate in the internal initiatives to support the organization and contribute to Zurich Duo’s goals  

Any additional tasks as assigned 

Your Skills and Experience 

As an Executive Assistant your skills and qualifications will ideally include:  

At least 5 years´ experience working as an Executive Assistant in an international company with top level executives  

Experience working in a multi-cultural environment involving elements of office management and/or supporting team projects 

Experience working remotely with managers (i.e. based in a different location)  

Proficient in Microsoft Office Products (Outlook, Word, PowerPoint, Excel, Teams)  

Excellent verbal and written communication skills in English and Spanish 

Good teamwork skills  

You are the heart & soul of Zurich! 

At Zurich, we like to think outside the box and challenge the status quo. We take an optimistic approach by focusing on the positives and constantly asking What can go right? 

We highly value the experience and know-how of our employees and offer a wide range of opportunities across business areas to encourage you to apply for new opportunities within Zurich when you are ready for your next career step. 

Let’s continue to grow together!

Location(s):  ES - Barcelona 

Remote working:

Schedule: Full Time

Recruiter name: Marla Spannring

Closing date: