Executive Operations & Projects Manager

Job Title: Remote
Executive Operations & Project Manager 

Job Type: Full-Time | Independent Contractor 

Schedule: 8:00 AM – 5:00 PM PST 

About the Role: 

A highly experienced Executive Operations Manager & Strategic Projects Director is needed to provide executive-level operational support to a fast-paced legal, nonprofit, and advocacy organization. This role serves as a strategic right hand to leadership, overseeing complex projects, executive operations, stakeholder coordination, and organizational initiatives across multiple business functions.

The ideal candidate is a proactive operator who can independently manage priorities, build systems, coordinate high-level initiatives, and drive execution with minimal oversight. This position requires exceptional organizational skills, executive presence, sound judgment, and the ability to manage multiple projects while maintaining attention to detail.

This is not a traditional administrative support role. The position requires someone capable of thinking strategically, anticipating needs, solving problems proactively, and ensuring key initiatives move forward efficiently.

Key Responsibilities: 

Executive Operations & Strategic Support

Serve as a strategic partner to leadership across business, legal, and nonprofit initiatives

Protect executive time through effective calendar, priority, and workflow management

Coordinate high-level projects and ensure deadlines, deliverables, and priorities remain on track

Draft executive communications, reports, presentations, and internal documentation

Anticipate operational needs and proactively implement solutions

Project & Event Management

Lead operational planning and execution of conferences, summits, board meetings, and special initiatives

Coordinate vendors, venues, stakeholders, attendees, and project timelines

Manage project plans, budgets, logistics, and implementation schedules

Monitor project progress and resolve operational challenges proactively

Ensure successful execution of high-visibility events and strategic initiatives

Operations & Organizational Management

Build and improve systems, workflows, dashboards, and operational processes

Develop SOPs, reporting structures, and project management frameworks

Track organizational metrics, goals, and operational performance

Coordinate cross-functional initiatives among internal and external stakeholders

Identify process improvement opportunities and implement scalable solutions

Stakeholder & Executive Communications

Act as a professional point of contact for executives, board members, partners, vendors, and external organizations

Coordinate communications with strategic partners and community stakeholders

Support board initiatives, coalition activities, and organizational programs

Prepare meeting materials, summaries, and executive briefings

Maintain confidentiality and professionalism when handling sensitive information

Personal & Administrative Operations Support

Assist with executive travel coordination and logistical planning

Research, vet, and coordinate service providers and vendors when needed

Manage personal administrative projects and special requests

Handle high-level administrative responsibilities that support executive productivity

Ensure seamless coordination across professional and personal priorities

Qualifications & Ideal Traits: 

Must-Have

Previous experience as an Operations Manager, Chief of Staff, Executive Operations Manager, Senior Executive Assistant, or similar leadership support role

Strong project management and operational leadership experience

Experience managing complex projects, events, or organizational initiatives

Exceptional written and verbal English communication skills

Strong executive presence and stakeholder management abilities

Experience creating SOPs, workflows, dashboards, and operational systems

Excellent organizational, analytical, and problem-solving skills

Ability to work independently and exercise sound judgment

High level of discretion and professionalism when handling confidential information

Ability to thrive in a fast-paced, high-accountability environment

Preferred

Direct experience working with US based companies, supporting operations, event coordination, and project management

High level of executive exposure and strategic involvement

Working Environment: 

Full-time schedule aligned with Pacific Standard Time (PST)

Fully remote role supporting a U.S.-based solo legal practice.

Fast-paced, mission-driven environment

Opportunity to influence organizational growth and operational excellence

Collaborative environment supporting legal, nonprofit, advocacy, and leadership initiatives

Long-term opportunity for growth into broader strategic operations leadership responsibilities

Collaborative working relationship with the attorney to support daily legal operations.

Opportunity to grow into a larger role as the legal practice expands.