Executive Project Manager
About the Role
As the Senior Project Manager, you will own the coordination, visibility, and execution accountability of strategic projects across every department at elev8.io. This is a senior role with direct access to leadership and real impact on how the company operates day to day.
This role sits at the center of the company, working closely with the C-suite, and department heads to translate strategic decisions into actionable project plans and measurable outcomes.
This is an ideal role for a PM who has operated inside a marketing agency or high-growth service company, is fluent in English, and is ready to work at a company where operations, performance, and impact are at the core of the culture.
What You’ll Do
Cross-Functional Project Ownership
Lead and coordinate strategic initiatives spanning multiple departments simultaneously: Marketing, Tech, Sales, Operations, Finance, and Delivery
Own project timelines, milestones, and delivery accountability from kick-off through completion
Maintain full project visibility across the organization through structured dashboards, status reports, and executive updates
Run project kick-off meetings, weekly standups, retrospectives, and milestone reviews with department leads
Proactively identify blockers, risks, and dependencies before they become escalations
Executive & Stakeholder Communication
Serve as the primary project communication layer between leadership and delivery teams
Produce executive-ready status reports, project scorecards, and cross-departmental summaries on a weekly and monthly cadence
Partner with the VP of Operations and C-level team to prioritize the project portfolio based on company OKRs and capacity
Translate strategic decisions into actionable project plans with clear ownership, timelines, and success criteria
Process Design & Continuous Improvement
Design, document, and standardize project management workflows, SOPs, and templates across the organization
Audit existing processes across departments and identify opportunities for operational efficiency
Build and maintain a centralized project portfolio view that gives leadership real-time clarity on all active initiatives
Champion adoption of PM tools and methodologies across departments
Resource & Capacity Planning
Coordinate with department managers to forecast resource needs, flag capacity constraints, and resolve cross-team scheduling conflicts
Ensure that project scope, timelines, and resource allocation are realistic and aligned before projects launch
Track project health across the portfolio and escalate when bandwidth, budget, or scope risks emerge
What You Bring
5+ years of experience in project management, with at least 2 years in a company-wide or cross-department PM capacity at a marketing agency or high-growth service company
Proven track record delivering complex, multi-department projects on time and within scope
High proficiency in at least one PM platform: ClickUp (preferred), Asana, Monday.com, or Jira
Proven fluency in at least two PM methodologies: Agile/Scrum, Kanban, OKR-driven PM, RACI, Waterfall/Hybrid, or Critical Path Method
English C1+: written and spoken fluency for executive communication and cross-functional coordination with US-based leadership
Ability to produce executive-ready documentation, reports, and project updates without extensive rework
Strong organizational skills and the ability to manage multiple concurrent initiatives, timelines, and stakeholders
Confident facilitating meetings with C-level executives, department heads, and delivery teams
Bonus if you have experience with:
EOS (Entrepreneurial Operating System): Rocks, L10 meetings, scorecards, and accountability charts
Behavioral health, healthcare marketing, or a mission-driven service organization
Agency operations: SOW management, retainer model economics, and client delivery workflows
Workflow automation tools connected to PM platforms (Zapier, Make)
Why Work With elev8.io
Mission with Meaning: Your work supports behavioral health organizations that help people recover from addiction and mental health challenges. You are not just managing projects. You are helping keep lives on track.
High-Growth Environment: Work directly with leadership in a fast-scaling company building innovative marketing, CRM, and technology solutions for behavioral healthcare organizations.
Ownership Culture: elev8.io rewards people who take initiative, build systems, and operate with the discipline and accountability of a business owner.