Finance and Operations Coordinator

JOB DESCRIPTION - Finance and Operations Coordinator 
Reporting to: Head of Finance
Location: Remote, Mexico
Duration: Approximately 4 months (fixed-term contract)
Shuttlerock is a global creative production and SaaS company operating across approximately 12 countries. We are seeking a Finance and Operations Coordinator on a fixed-term basis to cover a maternity leave absence within our Finance team. This is a hands-on role supporting the day-to-day financial operations and HR coordination for Shuttlerock’s North American and Mexican entities.

Key Responsibilities

Finance Support
•        Create contracts and customer invoices in Workday based on new deals received on HubSpot, ensuring information and billing details are accurate.
•        Import bank statements into Workday and reconcile bank accounts on a weekly basis.
•        Track supplier invoices, submit in Workday, and process for payment.
•        Review the AR Debtor report and follow up with clients regarding overdue invoices.
•        Assist with month-end close workpapers as directed by the Group Accountant. Payroll
•        Review biweekly US payroll changes, submit for approval, and create the corresponding supplier invoice.
•        Review biweekly Mexico payroll changes, submit for approval, create the supplier invoice, and add payments to BBVA for processing. Mexico Operations
•        Manage day-to-day operational activities for the Mexico entity, including responding to inquiries from external accountants, reviewing and processing invoices, and coordinating tax payments.
•        Maintain and update the Mexico team vacation balance tracker, including accruals, usage, and remaining balances.

Administration & HR Support
•        Monitor and manage both personal and accounting inboxes, respond to inquiries, and prioritise urgent requests.
•        Coordinate employee onboarding and offboarding processes as needed. About You
•        2+ years’ experience in a finance operations, bookkeeping, or accounting coordination role.
•        Comfortable working with accounting and ERP systems (experience with Workday is a plus).
•        Familiarity with payroll processing in the US and/or Mexico.
•        Experience with bank reconciliations, accounts payable, and accounts receivable.
•        Strong attention to detail and ability to manage multiple deadlines independently.
•        Excellent written and verbal communication in both English and Spanish.
•        Experience in a multinational or multi-entity environment is desirable.
•        Proficiency with Google Sheets / Excel and familiarity with CRM platforms (e.g. HubSpot).