Finance Operations Lead

Location: Remote
Engagement type: Full-time
Experience: 4-7 years
Start preference: Only apply if you're ready to join immediately or within 30 days
Compensation: $2000 - $5000 / mo (based on experience and interview)
Company: www.sanctuary.co
 
About the company
Sanctuary is a US based real estate company that builds nature-led, wellness-centered communities. Our first 135-acre residential community in the Texas Hill Country is designed with:
🌱 Non-toxic materials
💧 Clean water and filtration systems
⚡ EMF-conscious design
🌿 135 acres of preserved land and eco-sensitive planning
🏗️ Masonry construction
We are a global team (spread across 8 countries) of designers, architects, engineers, and dreamers building spaces that restore and inspire. For us, it's not just where people live - it's how they live.

Our vision is to bring Sanctuary to major cities around the world: healthy, sovereign communities that sit on the edges of every modern metropolis.

The role
We're looking for a Finance Operations Lead who owns the execution layer behind everything we build — draws, lender relationships, insurance, debt tracking, and cashflow visibility. You sit at the intersection of finance, construction, and operations, and you move between all three without losing a beat.
You're the person who builds the system before the chaos arrives. You catch problems before they escalate. You give leadership the real-time clarity they need to make capital decisions with confidence.

Your day-to-day
Capital & Draw management
Own and manage the full draw cycle for all active development projects across multiple lenders

Prepare, compile, and submit draw requests with complete supporting documentation — cost certifications, inspection reports, title updates, and lien waivers

Coordinate with lenders, inspectors, and title companies to ensure timely review and funding of each draw

Maintain a master draw schedule across the portfolio and proactively flag delays or funding risks

Track draw disbursements against approved budgets and flag variances for review

Review closing documents, title commitments, settlement statements, and HUDs to identify discrepancies, funding risks, or at-risk situations prior to closing

Lender communication & relationship management
Serve as the primary point of contact for all lenders—managing all day-to-day communication and back-and-forth required to advance and receive draws

Build strong, trust-based relationships with lender asset managers, construction monitors

Navigate lender queries, information requests, and conditions professionally and efficiently

Ensure all loan covenants, reporting requirements, and draw conditions are met on time

Coordinate internally with project managers, contractors, and the development team to gather and verify draw documentation

Insurance coordination
Own the full insurance lifecycle across all projects and entities - builder's risk, general liability, title, and other required coverages

Proactively solicit and evaluate quotes from brokers; make recommendations and coordinate binding of coverage

Manage premium payment schedules - ensure payments are made on time and reflected in project and company cashflow

Maintain a live insurance register and ensure all coverage is lender-compliant at all times. Track renewal dates and initiate renewal processes ahead of expiry

Interest & debt service tracking
Track interest accruals and payment schedules across all construction and development loans

Reconcile interest statements from lenders against internal records and flag discrepancies

Work with the finance team to ensure interest payments are reflected accurately in project cost projections and company cashflow

Cashflow & reporting
Act as the operational bridge between construction and capital teams

Produce weekly and monthly reporting on draw status, upcoming payments, and projected funding needs

Work closely with the CEO/Head of Capital to provide forward-looking cashflow inputs for treasury planning

Flag cashflow pinch points early and work cross-functionally to mitigate timing risks

You're probably a great fit if you have…
4–7 years of experience in real estate development finance, construction lending, or a related role

Solid understanding of construction loan mechanics - draw procedures, lender requirements, inspection processes, and loan covenants.

Experience managing schedules and liaising with brokers and lenders on coverage compliance

Strong financial literacy - comfortable reading loan agreements, reconciling interest statements, and building cashflow models

Highly organised with a track record of managing multiple projects and deadlines simultaneously

Excellent communicator - able to manage lender relationships professionally and coordinate internally across finance, development, and legal teams

Advanced proficiency in Microsoft Excel and Google Suite (Sheets, Docs, Drive, Gmail) - you build tools and trackers that others rely on

High attention to detail and ownership mentality - you catch things before they become problems and follow through until they are resolved

Comfortable operating in ambiguity - you can make sense of incomplete information, identify what matters

Ideal traits
Prior experience at a real estate developer, private equity real estate firm, or construction lender

Familiarity with common lender draw platforms

Exposure to multi-lender or syndicated loan structures

Experience building or owning a cashflow model at the company level

What success looks like
All draws are submitted and received accurately and on time - zero missed deadlines

Insurance and interest payment schedules are tracked proactively, with no lapses or surprises

The finance team always has a clear, current view of upcoming capital needs tied to the draw pipeline

Lender relationships are well-managed and responsive - draws funds without unnecessary delays

If this sounds like the role you've been waiting for, we'd love to hear from you. Apply, and let’s talk!